What to Know About Equipment Rental for Your Next Event in the LSC

Event Services in the Lory Student Center offers a wide variety of your basic AV necessities to more advanced video and production needs. Lighting options range from basic stage lighting to professional intelligent lights that can transform your event. Our sound systems have capabilities from simple lecture to bands and other large scale events, both inside and outdoors. Visually, large screens and high definition displays will make your presentation look great and we can provide live-streaming of your event as well as post-production editing of video recordings. The technical student staff are highly trained to meet all of your event needs.

Prices for our services can be found below.  Please contact Event Services to reserve equipment at least five days prior to your event, (970) 491-0229.

RESERVE A ROOM AND EQUIPMENT FOR YOUR NEXT EVENT

Equipment Rental Rates

Event equipment and audiovisual technology are listed in the tabs below.  These are the standard prices for equipment and services at the Lory Student Center. However, services can be tailored to fit your event needs. Please talk to your event planner for more information.

 DescriptionCSU Student OrganizationCSU DepartmentConference & Guest Rate
AV Technician*labor charged per hour$12$19.50$30

* The Lory Student Center reserves the right to require technical services staff, including hours of call and crew sizes, for meetings and events where LSC equipment in being used. For large events or multi-media presentations, and events in the Theatre and/or ballrooms, technical services personnel are required. Appropriate fees will be assessed.

 DescriptionStudent OrganizationCSU DepartmentConference and Guest
Basic Event Equipment PackageIncludes projector, podium and microhone, up to six piece stage, general stage lighting, and two registration tables with linens. Available for ballrooms and theatre.$24$39$60
LCD Flat Screen - Wall-MountedWall-mounted, (in select rooms)No ChargeNo ChargeNo Charge
LCD Projector, Ceiling-MountedCeiling-mounted, (in select rooms)81320
Lectern MicrophoneIncluded w/lectern rental in ballrooms/Theatre1016.2525
MicrophoneWired; on stand or for panel discussion1016.2525
Microphone, WirelessRequires House Sound or PA System243960
PC Audio Connection to PARequires House Sound or PA SystemNo ChargeNo ChargeNo Charge
Telephone - Conference PhoneConference speakerphone for groups of 2-202032.550
Wireless Presentation RemoteRequires USB port on laptop1219.530
 DescriptionStudent OrganizationCSU DepartmentConference and Guest
Easel, Black6’ tall black metal with adjustable pegs$6$9.75$15
Flip Chart Stand & PaperFreestanding easel with pad of paper1422.7535
LecternFree in 382, 386, Grey Rock, Longs Peak. Does not include microphone.1016.2525
Pipe & Drape, Black12’ tall sections; priced per foot23.255
StagingEach section is 4’ X 8’1524.537.5
Table Linen, Black, Registration69.7515
Tables, Cocktail 36"Small round table, can be at standing or seated height. Gray linen provided with standing height81320
 DescriptionStudent OrganizationCSU DepartmentConference and Guest
Digital Audio RecorderFor small conference rooms, wireless recording of small meetings$21.50$35$54
Lectern MicrophoneIncluded w/lectern rental in ballrooms/Theatre1016.2525
MicrophoneWired; on stand or for panel discussion1016.2525
Microphone, WirelessRequires House Sound or PA System243960
PC Audio Connection to PARequires House Sound or PA SystemNo ChargeNo ChargeNo Charge
Telephone - Conference PhoneConference speakerphone for groups of 2-202032.5050
Telephone - Desktop HandsetTraditional speaker phone for 1-2 people1016.2525
Telephone Audio InterfacePhone system for incorporating microphones and callers into house sound system. Additional labor will apply.5081.25125
Piano TuningPer requestQuote*Quote*Quote*
Piano, Baby GrandBallrooms, U-Club 4471.50110
Piano, Grand (Theater Only)Theatre 4471.50110
PA/Sound Systems
Sound System, Announcement(1) Speaker plus (1) wired mic on stand OR music playback connection. Appropriate for crowds of 50 persons or less. No technician.4065100
Sound System, Budget6-channel mixer; (2) speakers; CD player; (1) mp3 connection; (1) mic with stand. Appropriate for crowds of 200 persons or less. (Not suited for live musician.) This system is necessary to play music and have a microphone. One technician is included for up to 4 hours total.90146.25225
Sound System - Solo/Duo Performer6-channel mixer; (2) speakers with subwoofers; 2 monitor wedges; (2) direct boxes; (2) mics with stands; CD or iPod playback. This system can accommodate two performers and/or DJ. Appropriate for crowds fewer than 200 persons. Student Technician operator is charged hourly, in addition to equipment. 175284.50437.50
Sound System - Standard Band24-channel mixer; (4) speakers with subwoofers; CD or iPod playback. This system can accomadate bands or spoken work for large audiences. Appropriate for crowds 600 persons or fewer. Student Technician operators are charged hourly, in addition to equipment.300487.50750
Sound System, Deluxe Band32-channel digital mixer; compact FBT line array with subwoofers; CD or iPod playback; all other gear as needed. This is a professional system for bands and ballroom events. Appropriate for crowds fewer than 800 persons. Student Technician operators are charged hourly in addition to equipment costs.500812.501250
Sound System, Festival/Concert48-channel digital mixer; large FBT line array with subwoofers; FOH and Monitor mixer CD or iPod playback; all other gera as needed. This system is for large concerts (indoor/outdoor) and events with large audiences. Appropriate for crowds of 800+ persons. Student Technician operators are charged hourly in addition to equipment costs.76012351900

Unless otherwise noted, the PA / sound system price includes the equipment rental and setup.  Labor will be charged hourly for rehearsal and event time.  Please speak with Event Planning if you would like an estimate of total charges for your event.

 DescriptionStudent OrganizationCSU DepartmentConference and Guest
LCD Flat Screen - Wall-MountedWall-mounted, (in select rooms)No ChargeNo ChargeNo Charge
LCD Projector, Ceiling-MountedCeiling-mounted, (in select rooms)81320
Plasma Flat Screen 60"Can be used with a laptop and includes sound 3048.7575
Camera - Video, Broadcast & IMAGImage Magnification (big screen), webcasting, or event archiving80130200
Blu-ray Player/DVDAbility to play Blu-ray and regular DVDs1422.7537
Confidence MonitorSmall screen on stage to display speaker's notes3048.7575
Speaker Timer SystemVisual reminder of time remaining for speeches4065100
Video Post ProductionEditing includes cursory titles and edits, for archival purposes. Does not include extensive editing. Final product will be delivered in a file format of your choosing. First two hours of footage.5081.25125
Additional hoursPrice per hour2032.5050
Video Production RackNecessary for IMAG, webcasting, and filming5081.25125
Webcasting PackagesDistribute video and audio over web to multiple viewers. Does not allow for viewer interaction. Pricing is dependent on many factors, call for a quote. *Price listed here is for most basic setup.$360 minimum*$585 minimum*$900 minimum*
 DescriptionStudent OrganizationCSU DepartmentConference and Guest
General Stage WashTheatre, Grand Ballroom, North BallroomNo ChargeNo ChargeNo Charge
Stage AccentsSmall lighting package that includes 6 LED uplights for accenting the stage. Labor is included.6097.50150
Medium Event HighlightingMedium sized lighting package that includes 10 LED uplights and 6 stage accent lights for making your event look great. Works well for the Theatre or 1-2 sections of the Grand Ballroom. Additional labor charges will apply. 140227.50350
Large Event HighlightingLarge lighting package that includes 20 LED uplights and 10 stage accent lights for making your event look great. Works well for the Theatre or the Grand Ballroom. Additional labor charges will apply. 260422.50650

Stage accents and event highlighting packages are suggested lighting packages.  The LSC has a large inventory of conventional, LED, and moving light fixtures, as well as rigging and full production capabilities. Additional light fixtures can be added on to packages, or Event Planning can provide a quote for a customized lighting package. Additional labor charges may apply.

 DescriptionStudent OrganizationCSU DepartmentConference and Guest
Coat RackIncludes hangersNo chargeNo chargeNo Charge
Divider (Cloth)Portable wall for partitioning 162640
Easel, Black6’ tall black metal with adjustable pegs69.7515
Flag - Colorado8' tall with baseNo ChargeNo ChargeNo Charge
Flag - U.S.8' tall with baseNo ChargeNo ChargeNo Charge
Flip Chart Stand & PaperFreestanding easel with pad of paper1422.7535
Gaff TapePer roll303030
LecternFree in 382, 386, Grey Rock, Longs Peak. Does not include microphone.1016.2525
Pipe & Drape, Black12’ tall sections; priced per foot23.255
StagingEach section is 4’ X 8’; first 6 sections free in ballrooms/Theatre1524.5037.50
Staging (Additional)Each section after 6 sections, for indoor use only1524.5037.50
Staging, Handicap Ramp4' wide with ADA guardrails, must be used with 16" tall stageNo ChargeNo ChargeNo Charge
StanchionsAdjustable, used for crowd control or guiding guests23.255
Table Linen, Black, Registration69.7515
Table Skirting, Black, 16' Wide69.7515
Tables, Cocktail 36"Small round table, can be at standing or seated height. Gray linen provided with standing height81320
White Board On wheels 1219.530

Frequently Asked Questions

Do I need an audiovisual technician?

For events in the theatre and ballrooms, if you need audiovisual equipment you will need a technician to setup your equipment and monitor it during your event. They will be available as a point of contact for any of your event concerns. In our meeting rooms you will not need a technician, but a building manager will be available if any issues arise.  Technician labor will be charged by the hour.

What are my options for internet during my event?

Guest Wi-Fi is available in the Lory Student Center. Users will have to agree to CSU terms and conditions to have access to this network. There is also one wired connection available in each room for presenters.

Do you provide audiovisual equipment outside of the LSC?

It is possible for Event Services to provide audiovisual equipment around campus and outdoors depending on availability and weather.  One or more technicians will be required.  Please contact Event Services for more information.

Do all of your rooms have audiovisual capability?

Yes, all of our rooms have audiovisual capabilities. Capability varies based on rooms and equipment requests must be made on your reservation.

When is the latest I can adjust my audiovisual reservation before my event?

Finalized reservations are due 5 days before your event in order to ensure proper setup and staffing. However, it is possible to add audiovisual equipment later if the equipment is available. Late charges may apply.

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How can I live stream an event or include remote participants?

There are a variety of ways to stream your event and include participants off campus.  Options include a basic conference call, audio with PowerPoint sharing, video streamed online, or interactive video conferencing.  Please contact Event Services to discuss what will work best.