NOTE: The 2016-2017 Travel Grant applications are now being accepted.

Travel Information

Travel Grant 

ASCSU provides the financial contributions for the Travel Grant, which provides CSU students the opportunity for supplemental financial support while traveling to leadership and educational events.  The 2016-2017 Travel Grant was allotted $24,000 to distribute to CSU students requesting funding. NOTE: this amount can change every year depending on the ASCSU Administration.

This grant is designed to support leaders of RSOs and/or individual students to attend national, regional, or state conferences or meetings on academic subjects, contemporary educational issues, to represent an academic interest, to present a professional paper, or for leadership development. No international travel is permitted. No Travel Grant funds are transferred to Student Organization Financial Accounts (SOFAs). Bills are paid directly from the Travel Grant account, or if CSU Departments are providing additional funding for students applying for the Travel Grant – the CSU Department may be asked to take lead on handling the financial documents. There are monthly application deadlines and funding sessions occurring throughout the semester.  Therefore, for more information on funding criteria and important deadlines, please refer to the 2016-2017 Travel Grant Application on RamLink, and read the beginning pages closely before applying.

IMPORTANT: When traveling individually, both the Travel Grant Application and the Travel Grant Consent Form need to be submitted together, for the application packet to be considered complete.  If you are traveling in a group, a primary student contact needs to be chosen to complete the Travel Grant Application.  Yet, all other student travelers of the group – along with the primary student contact – will need to complete the Travel Grant Consent Forms.  Students without consent forms are not eligible to receive Travel Grant funding.

For the application and consent form, visit:

2016-2017 Travel Grant Application 
2016-2017 Travel Grant Consent Form (necessary for all students wishing to utilize Travel Grant funds)

Airfare Procedures

The SLiCE office processes travel documents of students when using funds from their SOFA.  We do not process airline tickets for visiting speakers or performers.  Honorarium payments for visiting speakers or performers should include any travel cost that the speakers or performers may incur.

When planning travel for a registered student organization (RSO), fill out a Traveler Information Form and a Request for Financial Document Form. All parts of the form must be completed, including estimates of all expenses. This form should then be emailed to SLiCE Accounting Tech, Lea Martin, at lea.martin@colostate.edu, or brought into the SLiCE office to process.

Within seven days after the trip, complete a Post Trip Travel Form. Be sure to include all details as well as any additional expenses incurred. This form should be brought to the SLiCE office with all original travel receipts.  If a traveler has expenses related to in-state mileage reimbursement, a Request for Financial Document Form must be completed and submitted to the SLiCE office for processing.  In accordance with the Travel Services policy, all expenses must be completely routed through the Travel Services Office within 30 days of the trip date or the expenses will not be paid. It can take 30-60 days to receive a reimbursement for travel-related expenses.

Motorpool Reservations

Registered student organizations (RSOs) may utilize Transportation Services to rent vehicles and busses for trips on behalf of their student organization. Contact Motorpool to obtain an estimate of daily rental charges and mileage. The RSO should then complete a Request for Financial Document Form, requesting an Internal Order (IO) and bring it to the SLiCE office. Please allow for 10 business days to process the request in order to be approved. The SLiCE office will then contact Motorpool with the IO number to complete the reservation.

Within seven days after the trip, complete a Post Trip Travel Form. Be sure to include all details as well as any additional expenses incurred. This form should be brought to the SLiCE office with all original travel receipts.  If a traveler has expenses related to in-state mileage reimbursement, a Request for Financial Document Form must be completed and submitted to the SLiCE office for processing.  In accordance with the Travel Services policy, all expenses must be completely routed through the Travel Services Office within 30 days of the trip date or the expenses will not be paid. It can take 30-60 days to receive a reimbursement for travel-related expenses.