Annual Registration Process for CSU Student Organizations

To maintain recognition by CSU and SLiCE as a registered student organization, the registration process must be completed each year.  The priority deadline for existing student organizations to register occurs during the spring semester (see the dates for this academic year below). By missing this deadline, organization RamLink pages for unregistered existing student organizations become locked. Once locked, their RamLink pages are hidden from view, thereby keeping them from the great resources of being a registered student organization, which include: 

  • Access to informal advising from SLiCE through scheduled meetings and drop-in services 
  • Discounted advertising in the Rocky Mountain Collegian, Campus Activities’ Poster Run & LSC Colab’s marketing options
  • Accessing the resources in the Student Organization Center (i.e. poster-making materials, conference room space, and lockers) 
  • Applying for various on-campus grants (i.e. ASCSU – Board of Student Organization Funding [BSOF], ASCSU Travel Grant, Coca Cola Campus of Character Grant) 
  • RSO rate for university meeting rooms and facilities  
  • Free use of the LSC Flea Market  
  • Creating/utilizing an on-campus Student Organization Financial Account (SOFA) 
  • Participating in and benefiting from on-campus fundraising (i.e. Football Parking, RamRide, CSU Serves, LSC Flea Market, etc.) 
  • Opportunities to participate in free Registered Student Organization specific retreats and leadership workshops 
  • Utilizing RamLink, CSU’s online involvement hub for the promotion of events, tracking membership, messaging members and access to other group resources 

Minimum Standards for Recognition

Student organizations desiring official recognition must meet the following minimum standards: 
  • Have a clearly stated lawful purpose, which must be part of a constitution. 
  • Have a minimum of 4 CSU student members. 
  • The majority (at least 51%) of the members must be CSU students. 
  • Be open to all CSU students with the right to vote and hold office (within the organization). 
  • Have a minimum of 2 officers. The same person cannot be the President and Financial Officer. Officers must be fee-paying CSU students, maintaining a minimum 2.25 cumulative GPA* during elections and while in office. 
    • Each organization must have an advisor who is a CSU-employed faculty, Administrative Professional, State Classified staff member, or CSU graduate student. Graduate students may serve as advisors with permission from their academic advisors. (Advisors are not members, though RamLink recognizes them as such). 
    • Comply with all University policies and regulations pertaining to student organizations and be in “good standing” with the University, as seen through the Student Resolution Center. 
    • Student organizations cannot be for-profit businesses. If affiliated with a national organization (may not be a for-profit entity), a letter of affiliation must be submitted to SLiCE. The affiliate may not be a for-profit entity. A copy of 501(c)(3) status may be requested at the time of registration. The letter of affiliation must be sent to SLiCE_studentorgs@colostate.edu when registering. Additionally, RSOs cannot sell items more than 2 times/semester and cannot invoice anyone, otherwise the RSO is acting as a vendor and thus a for-profit business. 

Deadlines

  • There is only ONE window of opportunity to re-register an existing organization. There are two windows of opportunities for new organizations to register their organization. See dates below for the 2020-2021 academic year  
Spring Deadline: March 10 – May 3, 2020 Fall Deadline: August 1 – September 20, 2020 
New Organizations* New Organizations ONLY** 
Existing Organizations*  

*Failure to complete the entire process during the deadline window will result in your application being automatically denied. Therefore, you will have to retry during the next window. 

** There is an exception for FSL organizations on an academic cycle. FSL organizations on an academic cycle will register Saturday, August 1 – Sunday, September 20. FSL organizations can always verify their registration cycle by visiting Office of Fraternity and Sorority Life 

Annual Registration Steps

Registration is only completed and reviewed once all of the requirements have been met: 

  • The organization’s constitution is the organization’s guiding document. It is important that the constitution outline specific guidelines, structure, and ways the organization will be governed. Reviewing and amending, if necessary, the constitution every year is highly recommended. 
  • The organization’s constitution must be created or updated before the registration form is completed. 
  • For more details on CSU constitutional requirements, formatting and drafting, please refer to the Constitution Template (linked below) or the Registered Student Organization Handbook. 
  • Model Constitution 

The online officer orientation provides important university policies pertinent to RSOs and outline benefits of being recognized student organization. This orientation is required by your president and financial officer. Pay attention because there is a quiz that accompanies the orientation. You must pass with an 100% in order to pass. Click below to start the Officer Orientation.

Hope you paid attention to the online officer orientation because there is a quiz that accompanies the orientation. You must score 100% in order to pass. Click below to start the Officer Quiz.

  • All officers’ names are a matter of public record at CSU.  Please be advised that names, telephone numbers, and e-mail addresses will be released if requested. RSO information is not sold or otherwise provided to any for-profit organizations. 
  • Existing organization 
  • Visit RamLink and sign in with your CSU eID and password
  • Search for your organization in the search box (upper middle of the page) or see it under your organization membership profile.  Navigate to your organization’s RamLink page and click on the “Register” button located in the blue banner. 
  • New organization  
  • The SLiCE office recommends that you meet with a Registered Student Organization (RSO) team member for guidance.  The RSO team can provide you with best practices on getting your student organization started, how to find an advisor, membership recruitment and other important items critical to success. 
  • The registration form for a new organization can be found on RamLink. Sign in with your CSU eID and password and navigate to the “Organizations” tab on the top of the page.  Click on “Register An Organization” on the left of the page. 
  • For additional questions regarding student organization registration, contact the RSO team to learn more about your organizational status.