The SLiCE office has moved to virtual operations. For information on the status of specific programs and services, click here.

Virtual RSO Resources

We acknowledge you will need time adjusting to a new way of learning in a new environment, managing your instructional time, and measuring how “productivity” will look during a pandemic. A few pointers to help with your mental health while you all are adjusting to your “new normal”.

  • Create and follow a routine. Structure and routine are healthy and minimizes anxious symptoms. Take some time to organize and plan your days. Make a schedule that feels good for you; give yourself some grace.
  • Socialize from a far. It is responsible for us to reduce in-person gatherings, do not forget there are other ways to be social. Schedule a group movie screening, video chat or FaceTime loved ones. Now is a great time to connect with someone you have been missing or “too busy” to reach out to. Also, connect with folks to let them know how you’re doing.
  • Take social media breaks. Social media is how we stay connected to the world beyond our spaces but still, take breaks within your day. It’s good to be informed but you do not want to be inundated.
  • Do not neglect your body. Staying remote can make us forget the basics so make sure you are maintaining good daily hygiene. Drink water, eat (maybe schedule that in your routine), do indoor exercises, get healthy amounts of sleep. Take extra care of your body.
  • Healthy self-talk. There is a lot going on. You will get through this. Remind yourself what is going well and this is only temporary.
  • Follow tips from YOU@CSU.
  • Food Resources.

Registration is continuing as scheduled. We extended the deadline to May 22, 2020 in order to accommodate students during this time. Here are a few pointers to help your organization through virtual engagement.

  • Elections
    • Student Organization Elections. Organization officers can generate student elections online. To find tips on how you can conduct elections online, visit Organization Elections. This tool is extremely helpful and practical during this time.
  • Registration Processes
    • Fortunately, most of the SLiCE student organization registration process is online. Email slice_studentorgs@colostate.edu with your questions. Here are the steps that must be completed to register successfully for 2020-2021 academic year. This registration is valid through May 2021.
  1. Update your student organization’s constitution. Refer to the Model Constitution (linked here) for statement requirements and guidance
  2. Have your president and financial officer watch the Online Officer Orientation (linked here)
  3. Have your president and financial officer complete the Officer Orientation Quiz (linked here)
  4. Have any student officer submit the RamLink Registration form (visit colostate.edu for tips on completing the registration form)
    • Visit campuslabs.com/engage
    • Sign in with your CSU eID and password
    • Search for your organization in the search box (upper middle of the page) or see it under your organization membership profile. Navigate to your organization’s RamLink page and click on the “Register” button located in the blue banner.

*This registration period does not apply to FSL student organizations on a fall/academic cycle. FSL student organizations on an academic cycle will register Saturday, August 1 – Sunday, September 20. FSL student organizations can always verify their registration cycle by visiting Office of Fraternity and Sorority Life.

Virtual meetings can be just as successful as in-person meetings. The adoption and convenience can serve to enhance productivity. Here are a few tips to help you conduct a successful virtual meeting.

Web-Conference Avenues

  • Zoom. Students can create a free account for their RSO. There are limitations within the basic package. Here is a Zoom Tutorial via Youtube.
    • When should I use Zoom?
      • Guest presenters and keynote speakers
      • Meetings with members and advisors
      • Social activities
      • Conference calls with external CSU community
      • Presentations
  • Google Classroom. Students can use their CSU credentials and utilize Google Apps and stay connected to their RSO.
    • When should I use Google Classroom?
      • Guest presenters and keynote speakers
      • Meetings with members and advisors
      • Social activities
      • Conference calls with external CSU community
      • Presentations
      • Streamlining Tasks
  • Social Media. Students can use their RSO Facebook or Instagram Live to host events. This method is accessible and allows your audience/followers to engage in real time.
    • When should I use social media?
      • Real time engagement
      • Presentations/demonstrations/performance
      • Social activities or healthy social media challenges
  • PowerPoint. Use voice recorders within PowerPoint. Here is a tutorial on how to Record your Screen Using PowerPoint.
    • When should I use PowerPoint audio recordings?
      • Guest presenters and keynote speakers
      • Slideshow that you would like to share and narrate
      • You have a presentation but do not want others to virtually access your person living space.
      • Pre-record your voice and share the PowerPoint in an email or post on your RSO’s RamLink
  • Google Duo, Google Hangouts, or Group FaceTime. Use Google apps on your Android or iPhone. This will allow you all to create boundaries with your engagement (RSO official business versus social engagement).
    • When should I use Google Apps or Group FaceTime?
      • Social gatherings such as doing yoga collectively, connecting over coffee, or practicing a new recipe together
      • Quick check-ins

 

Four Tips for your virtual conference

Be adaptable.

  • Find a digital platform that works for your RSO. While video conferencing is the most common, some students and advisors may not have access to video conferencing if their service is poor.
  • Find times that work for most. The great thing about video conferences is the flexibility.
  • Video conferences help your RSO stay in community. There are several platforms/avenues to stay connected. Find one that is most appropriate for your individual needs. Most of the features are free and easily accessible.

Be prepared.

  • Have your agenda. Encourage members to submit their questions, agenda items ahead of time. Set goals for the meeting and assign tasks. Utilize the features on the digital platform. Are there polls or ways of asking questions without interrupting the meeting?
  • Think about who is absent from the meeting and how their voice can be included, who is going to record the minutes and where will these documents be stored, what projects need to be completed and what are each members’ strengths in order to execute this project? A developed agenda will help your meeting run more efficiently and help your members stay engaged.
  • Use Google Docs or OneDrive to streamline communication and live edits. Both are free with your CSU credentials.

Be mindful.

  • This meeting is more than likely not the first or last meeting of the day. Maybe start the meeting with an icebreaker or a quick check-in. See how your members are doing. Here are some common check-in activities.
  • Respect your member’s time. If your meeting is scheduled to be one hour, make sure you schedule a 50-minute agenda for an opportunity to ask questions and provide input.
  • Try not to squeeze in too much content in a single meeting. Focus on one or two topics for every 30-minutes (if a meeting is 30 minutes, you will have a maximum of two topics; if a meeting is 60 minutes, you will have a max of 4 topics, etc.).
  • Give your full attention to each member as you would if they were in the same room. Do not be distracted by email, texting, or non-agenda web surfing.

Be organized.

Have a centralized location where all the minutes, meeting notes, discussed documents, assigned tasks are stored. This can be stored in your Documents Library on RamLink. This centralized hub ensures that everyone has access to the documents at any time.

We are exploring ways in which we can virtually engage audiences for the RSO Workshops and Student Leadership Awards. We want to make sure that RSOs have access to material that is needed to set your organization up for success. Details regarding the delivery of these workshops will come soon.

  1. Download “RFD file name” from the SLiCE Organization page on RamLink under the Documents section
  2. Fill out fields with necessary information
    1. Signatures are not able to be filled online- process below
    2. If SOFA number or balance is unknown, leave blank
  3. Send completed RFD & Appropriate Documentation to SLiCE_Accounting@colostate.edu with officer(s) cc’d
    1. If officer is filling out RFD then only one (1) other officer will need to be cc’d
    2. If member is filling out RFD then two (2) officers will need to be cc’d
  4. Have officer(s) reply all with approval
  5. Emailing RFDs to SLiCE Accounting or responding with approval act as signatures. Once all signatures are received, Accounting will work on processing the RFD.