What to Know About Equipment Rental for Your Next Event in the LSC
Event Services in the Lory Student Center offers a wide variety of your basic AV necessities to more advanced video and production needs. Lighting options range from basic stage lighting to professional intelligent lights that can transform your event. Our sound systems have capabilities from simple lecture to bands and other large scale events, both inside and outdoors. Visually, large screens and high definition displays will make your presentation look great and we can provide live-streaming of your event as well as post-production editing of video recordings. The technical student staff are highly trained to meet all of your event needs.
Prices for our services can be found below. Please contact Event Services to reserve equipment at least five days prior to your event, (970) 491-0229.
Equipment Rental Rates
Event equipment and audiovisual technology are listed in the tabs below. These are the standard prices for equipment and services at the Lory Student Center. However, services can be tailored to fit your event needs. Please talk to your event planner for more information.
Labor
Basic Audiovisual
Basic Event Equipment
Audio/Sound Systems
Visual / Presentation
Lighting Packages
Event Equipment
Labor
| Description | CSU Student Organization | CSU Department | Conference & Guest Rate | |
|---|---|---|---|---|
| AV Technician* | labor charged per hour | $12 | $19.50 | $30 |
* The Lory Student Center reserves the right to require technical services staff, including hours of call and crew sizes, for meetings and events where LSC equipment in being used. For large events or multi-media presentations, and events in the Theatre and/or ballrooms, technical services personnel are required. Appropriate fees will be assessed.
Basic Audiovisual
| Description | Student Organization | CSU Department | Conference and Guest | |
|---|---|---|---|---|
| Basic Event Equipment Package | Includes projector, podium and microhone, up to six piece stage, general stage lighting, and two registration tables with linens. Available for ballrooms and theatre. | $24 | $39 | $60 |
| LCD Flat Screen – Wall-Mounted | Wall-mounted, (in select rooms) | No Charge | No Charge | No Charge |
| LCD Projector, Ceiling-Mounted | Ceiling-mounted, (in select rooms) | 8 | 13 | 20 |
| Lectern Microphone | Included w/lectern rental in ballrooms/Theatre | 10 | 16.25 | 25 |
| Microphone | Wired; on stand or for panel discussion | 10 | 16.25 | 25 |
| Microphone, Wireless | Requires House Sound or PA System | 24 | 39 | 60 |
| PC Audio Connection to PA | Requires House Sound or PA System | No Charge | No Charge | No Charge |
| Telephone – Conference Phone | Conference speakerphone for groups of 2-20 | 20 | 32.5 | 50 |
| Wireless Presentation Remote | Requires USB port on laptop | 12 | 19.5 | 30 |
Basic Event Equipment
| Description | Student Organization | CSU Department | Conference and Guest | |
|---|---|---|---|---|
| Easel, Black | 6’ tall black metal with adjustable pegs | $6 | $9.75 | $15 |
| Flip Chart Stand & Paper | Freestanding easel with pad of paper | 14 | 22.75 | 35 |
| Lectern | Free in 382, 386, Grey Rock, Longs Peak. Does not include microphone. | 10 | 16.25 | 25 |
| Pipe & Drape, Black | 12’ tall sections; priced per foot | 2 | 3.25 | 5 |
| Staging | Each section is 4’ X 8’ | 15 | 24.5 | 37.5 |
| Table Linen, Black, Registration | 6 | 9.75 | 15 | |
| Tables, Cocktail 36″ | Small round table, can be at standing or seated height. Gray linen provided with standing height | 8 | 13 | 20 |
Audio/Sound Systems
| Description | Student Organization | CSU Department | Conference and Guest | |
|---|---|---|---|---|
| Digital Audio Recorder | For small conference rooms, wireless recording of small meetings | $21.50 | $35 | $54 |
| Lectern Microphone | Included w/lectern rental in ballrooms/Theatre | 10 | 16.25 | 25 |
| Microphone | Wired; on stand or for panel discussion | 10 | 16.25 | 25 |
| Microphone, Wireless | Requires House Sound or PA System | 24 | 39 | 60 |
| PC Audio Connection to PA | Requires House Sound or PA System | No Charge | No Charge | No Charge |
| Telephone – Conference Phone | Conference speakerphone for groups of 2-20 | 20 | 32.50 | 50 |
| Telephone – Desktop Handset | Traditional speaker phone for 1-2 people | 10 | 16.25 | 25 |
| Telephone Audio Interface | Phone system for incorporating microphones and callers into house sound system. Additional labor will apply. | 50 | 81.25 | 125 |
| Piano Tuning | Per request | Quote* | Quote* | Quote* |
| Piano, Baby Grand | Ballrooms, U-Club | 44 | 71.50 | 110 |
| Piano, Grand (Theater Only) | Theatre | 44 | 71.50 | 110 |
| PA/Sound Systems | ||||
| Sound System, Announcement | (1) Speaker plus (1) wired mic on stand OR music playback connection. Appropriate for crowds of 50 persons or less. No technician. | 40 | 65 | 100 |
| Sound System, Budget | 6-channel mixer; (2) speakers; CD player; (1) mp3 connection; (1) mic with stand. Appropriate for crowds of 200 persons or less. (Not suited for live musician.) This system is necessary to play music and have a microphone. One technician is included for up to 4 hours total. | 90 | 146.25 | 225 |
| Sound System – Solo/Duo Performer | 6-channel mixer; (2) speakers with subwoofers; 2 monitor wedges; (2) direct boxes; (2) mics with stands; CD or iPod playback. This system can accommodate two performers and/or DJ. Appropriate for crowds fewer than 200 persons. Student Technician operator is charged hourly, in addition to equipment. | 175 | 284.50 | 437.50 |
| Sound System – Standard Band | 24-channel mixer; (4) speakers with subwoofers; CD or iPod playback. This system can accomadate bands or spoken work for large audiences. Appropriate for crowds 600 persons or fewer. Student Technician operators are charged hourly, in addition to equipment. | 300 | 487.50 | 750 |
| Sound System, Deluxe Band | 32-channel digital mixer; compact FBT line array with subwoofers; CD or iPod playback; all other gear as needed. This is a professional system for bands and ballroom events. Appropriate for crowds fewer than 800 persons. Student Technician operators are charged hourly in addition to equipment costs. | 500 | 812.50 | 1250 |
| Sound System, Festival/Concert | 48-channel digital mixer; large FBT line array with subwoofers; FOH and Monitor mixer CD or iPod playback; all other gera as needed. This system is for large concerts (indoor/outdoor) and events with large audiences. Appropriate for crowds of 800+ persons. Student Technician operators are charged hourly in addition to equipment costs. | 760 | 1235 | 1900 |
Unless otherwise noted, the PA / sound system price includes the equipment rental and setup. Labor will be charged hourly for rehearsal and event time. Please speak with Event Planning if you would like an estimate of total charges for your event.
Visual / Presentation
| Description | Student Organization | CSU Department | Conference and Guest | |
|---|---|---|---|---|
| LCD Flat Screen – Wall-Mounted | Wall-mounted, (in select rooms) | No Charge | No Charge | No Charge |
| LCD Projector, Ceiling-Mounted | Ceiling-mounted, (in select rooms) | 8 | 13 | 20 |
| Plasma Flat Screen 60″ | Can be used with a laptop and includes sound | 30 | 48.75 | 75 |
| Camera – Video, Broadcast & IMAG | Image Magnification (big screen), webcasting, or event archiving | 80 | 130 | 200 |
| Blu-ray Player/DVD | Ability to play Blu-ray and regular DVDs | 14 | 22.75 | 37 |
| Confidence Monitor | Small screen on stage to display speaker’s notes | 30 | 48.75 | 75 |
| Speaker Timer System | Visual reminder of time remaining for speeches | 40 | 65 | 100 |
| Video Post Production | Editing includes cursory titles and edits, for archival purposes. Does not include extensive editing. Final product will be delivered in a file format of your choosing. First two hours of footage. | 50 | 81.25 | 125 |
| Additional hours | Price per hour | 20 | 32.50 | 50 |
| Video Production Rack | Necessary for IMAG, webcasting, and filming | 50 | 81.25 | 125 |
| Webcasting Packages | Distribute video and audio over web to multiple viewers. Does not allow for viewer interaction. Pricing is dependent on many factors, call for a quote. *Price listed here is for most basic setup. | $360 minimum* | $585 minimum* | $900 minimum* |
Lighting Packages
| Description | Student Organization | CSU Department | Conference and Guest | |
|---|---|---|---|---|
| General Stage Wash | Theatre, Grand Ballroom, North Ballroom | No Charge | No Charge | No Charge |
| Stage Accents | Small lighting package that includes 6 LED uplights for accenting the stage. Labor is included. | 60 | 97.50 | 150 |
| Medium Event Highlighting | Medium sized lighting package that includes 10 LED uplights and 6 stage accent lights for making your event look great. Works well for the Theatre or 1-2 sections of the Grand Ballroom. Additional labor charges will apply. | 140 | 227.50 | 350 |
| Large Event Highlighting | Large lighting package that includes 20 LED uplights and 10 stage accent lights for making your event look great. Works well for the Theatre or the Grand Ballroom. Additional labor charges will apply. | 260 | 422.50 | 650 |
Stage accents and event highlighting packages are suggested lighting packages. The LSC has a large inventory of conventional, LED, and moving light fixtures, as well as rigging and full production capabilities. Additional light fixtures can be added on to packages, or Event Planning can provide a quote for a customized lighting package. Additional labor charges may apply.
Event Equipment
| Description | Student Organization | CSU Department | Conference and Guest | |
|---|---|---|---|---|
| Coat Rack | Includes hangers | No charge | No charge | No Charge |
| Divider (Cloth) | Portable wall for partitioning | 16 | 26 | 40 |
| Easel, Black | 6’ tall black metal with adjustable pegs | 6 | 9.75 | 15 |
| Flag – Colorado | 8′ tall with base | No Charge | No Charge | No Charge |
| Flag – U.S. | 8′ tall with base | No Charge | No Charge | No Charge |
| Flip Chart Stand & Paper | Freestanding easel with pad of paper | 14 | 22.75 | 35 |
| Gaff Tape | Per roll | 30 | 30 | 30 |
| Lectern | Free in 382, 386, Grey Rock, Longs Peak. Does not include microphone. | 10 | 16.25 | 25 |
| Pipe & Drape, Black | 12’ tall sections; priced per foot | 2 | 3.25 | 5 |
| Staging | Each section is 4’ X 8’; first 6 sections free in ballrooms/Theatre | 15 | 24.50 | 37.50 |
| Staging (Additional) | Each section after 6 sections, for indoor use only | 15 | 24.50 | 37.50 |
| Staging, Handicap Ramp | 4′ wide with ADA guardrails, must be used with 16″ tall stage | No Charge | No Charge | No Charge |
| Stanchions | Adjustable, used for crowd control or guiding guests | 4 | 6.50 | 10 |
| Table Linen, Black, Registration | 6 | 9.75 | 15 | |
| Table Skirting, Black, 16′ Wide | 6 | 9.75 | 15 | |
| Tables, Cocktail 36″ | Small round table, can be at standing or seated height. Gray linen provided with standing height | 8 | 13 | 20 |
| White Board | On wheels | 12 | 19.5 | 30 |
Frequently Asked Questions
For events in the theatre and ballrooms, if you need audiovisual equipment you will need a technician to setup your equipment and monitor it during your event. They will be available as a point of contact for any of your event concerns. In our meeting rooms you will not need a technician, but a building manager will be available if any issues arise. Technician labor will be charged by the hour.
Guest Wi-Fi is available in the Lory Student Center. Users will have to agree to CSU terms and conditions to have access to this network. There is also one wired connection available in each room for presenters.
It is possible for Event Services to provide audiovisual equipment around campus and outdoors depending on availability and weather. One or more technicians will be required. Please contact Event Services for more information.
Yes, all of our rooms have audiovisual capabilities. Capability varies based on rooms and equipment requests must be made on your reservation.
Finalized reservations are due 5 days before your event in order to ensure proper setup and staffing. However, it is possible to add audiovisual equipment later if the equipment is available. Late charges may apply.
There are a variety of ways to stream your event and include participants off campus. Options include a basic conference call, audio with PowerPoint sharing, video streamed online, or interactive video conferencing. Please contact Event Services to discuss what will work best.