Room Reservations - Lory Student Center

Reserve Your Room with Event Planning

Reserve Your Room Today

The Event Planning Office would love to help you organize your event, so please feel free to give us a call at 491-0229 and one of our friendly professionals will help you get the space you need and the room setup you want for your important event.

Check out our Room and Event Spaces page to find out more about pricing. Fill out the form below to make an event space reservation.

Are you looking to host a virtual or hybrid event? LSC AV & Technical Services can help! Visit our Virtual Event Technology page for more information!

What would you like to do?

I want to request:(Required)

Event space in the LSC, West Lawn, Plaza, or Tamasag

Table on the Plaza (for Student Org/Department tabling only)

Table in the LSC Market

General classroom or space on campus that isn't the LSC

LSC Event Planning Services only reserves spaces in the LSC including the Plaza and West Lawn. For general classrooms or other spaces on campus, please visit CSU Facilities Event Support

Who are you?

Organization Type:(Required)

Student Organization

CSU Department

University Guest

Non-Profit

Student Organization Payment Acknowledgement(Required)

I acknowledge that I will pay any event invoices with a SOFA account or check. Credit cards are not accepted.

CSU Department Payment Acknowledgement(Required)

I acknowledge that I will pay any event invoices with an Internal Order through Kuali. If an external entity is paying for a CSU department event, they must send funds to the department. If the external entity is paying the LSC invoice, you must select "University Guest" as your organization type.

Payment Acknowledgement(Required)

I acknowledge that I will pay any event invoices with a check. In limited cases, credit cards are accepted and will incur additional charges.

Student Organization Information

Student Organization Adviser's Name(Required)

First Last

Adviser's Email(Required)

Are you authorized to commit funds for any charges assessed by the LSC?(Required)

Yes

Please list an officer's name, or your own if you are an officer in the Student Organization:(Required)

First Last

Contact Information

Name(Required)

First Last

Organization/Department(Required)

Email(Required)

Phone(Required)

Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Tax Exempt Form

If you are requesting to be tax exempt, please attached your tax exempt form.

Max. file size: 31 MB.

Would you like to add a second contact?

Yes

Name

First Last

Phone

Would you like a second person to receive the invoice?(Required)

No, only send the invoice to me.

Yes, send the invoice to me and another person (such as your accounting person)

Name of second billing contact:

First Last

Email of second billing contact:

When is your event?

When is your event booking request?(Required)

Current Year through Aug 2023

Future academic year - 2023/2024

Beyond June 2024

The LSC is currently taking reservations through August 2023. You will receive a response to this request within 3 days. Your request is not confirmed until you receive an LSC Event Confirmation.

You may request space for next year (2023-2024). You must include 1st, 2nd, and 3rd preferences for event date and we cannot guarantee availability.

Requests will generally be confirmed in April prior to the academic year.

Requests for beyond June 2024 will be accepted but generally cannot be confirmed at this time.

Tell Us About Your Event

Preferred Event Space:(Required)

Meeting Room

Conference Room (One large table)

Grand Ballroom

Never No Summer (former North Ballroom)

University Ballroom (former Cherokee Park Ballroom)

University Lounge (Univ. Blrm. Pre-function space)

Theatre

Longs Peak Room

Plaza (for Tabling, please select "Table on the Plaza" in first question)

West Lawn

Sutherland Garden

Tamasag Event Center

Would you like to request a specific room?

Event Name(Required)

The event name will also be displayed on the digital LSC Event Schedules on the day of the event.

Description/Purpose of Event:(Required)

Please provide a brief summary about your event.

First Date Preference:(Required)

Please provide three dates for your event in the case that we cannot accommodate your first preference.

MM slash DD slash YYYY

Second Date Preference:

MM slash DD slash YYYY

Third Date Preference:

MM slash DD slash YYYY

2nd Date Preference:(Required)

MM slash DD slash YYYY

3rd Date Preference:(Required)

MM slash DD slash YYYY

Does this event repeat?(Required)

Answer yes if this event has multiple dates or is a multi-day event, for example a weekly meeting, symposium, or a seminar series. If it repeats each semester or annually, please submit separate requests.

Yes

If event repeats, please list dates below:(Required)

Event Start Time:(Required)

This is the time you advertise to your attendees for the event to start.

Hours

Minutes

AM/PM

Event End Time:(Required)

Hours

Minutes

AM/PM

Do you need access to the room more than 1 hour before your event start time?(Required)

Yes

What time would you like to begin setting up?(Required)

Hours

Minutes

AM/PM

How would you like your room setup?(Required)

Lecture/Theater

Hollow Square

U-Shape

Rounds of 8

Rounds of 6

Crescent Rounds

Chairs around the wall

Classroom

Circle of Chairs

Conference Table/Boardroom

Other

Please describe your setup request:

Classroom/Hollow Square/U-Shape will have 3 chairs per table. Would you prefer 2 chairs per table is space permits?

Yes, set 2 chairs per table if space permits.

No, 3 chairs per table is preferred.

Estimated Attendance:(Required)

Please enter a number from 1 to 2000.

Is your event open to the public?(Required)

Yes

No, the event is invite only or only open to CSU staff/faculty/students

Will you have a guest speaker?(Required)

Yes, a speaker who is not affiliated with CSU

Yes, the speaker is faculty/staff/student at CSU

Who is your guest speaker? If not known yet, please put "TBD"(Required)

Will you need registration tables?(Required)

Yes

How many registration tables needed?

Are table cloths needed for your event? (Additional charges may apply)(Required)

LSC tables are generally beige plastic. A variety of table clothes are available for rental or may be included with catering meals.

Yes

Maybe

Do you have other room setup request?

Do you need catering?(Required)

Catering menu can be viewed at www.lsccatering.com

Yes

Maybe

Will alcohol be served?(Required)

If bar service is desired, an alcohol request form will be required for approval. Please work with your catering coordinator to complete.

Yes

Maybe

Do you need any of the following basic AV equipment?

Please contact Event Planning Services for additional AV needs. Additional equipment is available to rent. Please note that there will be charges for technical staff.

Flat Screen Display or Projector

Computer Audio Through Ceiling Speakers

Wireless Microphone

Lectern and Microphone

Flipchart

Stage

Pipe & Drape

Do you need advanced AV production equipment?

Performance PA/Sound System

Lighting/LED Decorative Lighting

Video Recording

Image Magnification - IMAG (camera showing presenter on screen)

Live Webcasting

Virtual/Hybrid Capability (Zoom/Teams/Video Conferencing)

Concert Production

Is there any additional information you would like to provide about your event?

You may upload a file if desired (diagram, program, schedule, logo, alcohol form)

Drop files here or

Max. file size: 31 MB, Max. files: 5.

Plaza Tabling Info

If you are hosting an event on the Plaza (instead of tabling), please select "Event Space in the LSC, West Lawn, Plaza, or Tamasag" at the beginning of the form.

Please provide an event name for your tabling:(Required)

Description of what you are planning to do:(Required)

Please let us know briefly what you are planning to do while tabling. For example, recruit new members or hand out pamphlets.

If available, do you need the "Sound Rights"?(Required)

Only one group each day may have the "sound rights" to play music on the Plaza.

Yes, we want to bring our own speaker to play music.

Yes, we would like to rent a speaker (charges will apply)

Date Preference:(Required)

MM slash DD slash YYYY

Use this for multiple date requests:

MM slash DD slash YYYY

Use this for multiple date requests:

MM slash DD slash YYYY

Use this for multiple date requests:

MM slash DD slash YYYY

Use this for multiple date requests:

MM slash DD slash YYYY

Tabling Start Time:(Required)

Hours

Minutes

AM/PM

Tabling End Time:(Required)

Hours

Minutes

AM/PM

Any other info:

Let us know if you need additional tables (charges may apply) or other equipment/requests:

I agree to the following (please check each box):(Required)

I do not have a reservation until receiving confirmation from LSC Event Planning

I agree to abide by all LSC and CSU policies

I undertand food/drink is not permitted on Plaza without LSC Catering written approval

No financial transactions (including requesting credit card info, Venmo or similar app info, etc) are permitted on the Plaza

I understand that I have to have the sound rights for the day to play music (this would be indicated on the confirmation)

A member of the organization must be present, no materials or signage may be left unattended

LSC Market Info

Please provide an event name for your LSC Market request:(Required)

Description of what you are planning to do in the LSC Market:(Required)

Please let us know what you are planning to do while tabling. For example, advertising, selling goods, promoting group, recruitment, etc.

Date Preference:(Required)

MM slash DD slash YYYY

Use this for multiple date requests:

MM slash DD slash YYYY

Use this for multiple date requests:

MM slash DD slash YYYY

Use this for multiple date requests:

MM slash DD slash YYYY

Use this for multiple date requests:

MM slash DD slash YYYY

Tabling Start Time:(Required)

Hours

Minutes

AM/PM

Tabling End Time:(Required)

Hours

Minutes

AM/PM

Additional Info or Requests:

Signature(Required)

LSC Market:

A member of the organization must be present while tabling. No materials or signage may be left unattended.

Activities in the LSC Market may not infringe upon copyrighted or trademarked materials or infringe on any existing CSU contracts or agreements.

The University does not guarantee exclusivity and there may be other vendors promoting similar products.

Vendor is solely responsible for collecting and remitting all state, county, and local sales tax.

Reservations are first come, first served and may be limited to eight (8) days per academic year.

Vendors may only solicit customers from behind their reserved table.

No unreasonable noise, music, disruptive or abusive behave will be tolerated.

The University reserves the right to reassign table space or remove a vendor from the LSC Market or restrict future use of the LSC Market.

Payments:

All Campus Departments and Student Organizations making reservations in the Lory Student Center must pay for the event from their organization’s funding account.

Credit cards cannot be accepted for Campus Departments and Student Organizations. Payment with a credit card will be subject to catering gratuity, taxes, and an additional service fee of approximately 2.5%.

Cancellation:

LSC Market reservations may incur fees if cancelled.

Within 72 hours, catering and other event related cancellation fees will apply. For more information about the cancellation policy, please visit the Lory Student Center policy website at http://lsc.colostate.edu/lsc-policies/

Food & Beverage:

Lory Catering is the exclusive caterer of the LSC. All food and beverages served in the Lory Student Center and outdoor spaces must be provided by Lory Catering.

With approval of Lory Catering, commercially prepared, pre-packaged food that does not require temperature control may be handed out.

Day of Event Contact:

A Building Manager is always on duty while the Lory Student Center is open including weekends. The Building Manager on duty can be reached at 970-215-7112.
Additional Information: Reservations booked through Lory Student Center Event Planning Services must adhere to Colorado State University and Lory Student Center policies and procedures, as well as, all applicable State and Federal laws. By reserving space in the Lory Student Center, the sponsor agrees to terms and accepts full responsibility for the event. A complete list of LSC policies can be found at http://lsc.colostate.edu/lsc-policies/

I agree to terms below:

Submit Your Request

To submit your request, please check the boxes below and press the submit button:(Required)

"Submit" button will be available after checking both boxes.

This is only a reservation request, you do not have a confirmed reservation until you receive a confirmation from LSC Event Planning.

You agree to abide by all LSC and CSU policies.