Colorado State University

The Lory Student Center (LSC) is the community center for all members of the Colorado State University campus including students, faculty, staff, and visitors. The LSC provides a central place for students and others to spend time learning, socializing, and relaxing while feeling more closely connected to campus. The building contributes directly to the educational mission of Colorado State University by providing encouragement and opportunities for participation in educational, cultural, and recreational activities. Furthermore, the LSC provides services for the convenience of the campus community.

The LSC seeks to provide a safe and secure place in which a wide array of programs and services may be offered to the campus community. The LSC is a nonprofit organization supported in part by student fees. The following policies and procedures guide the management of the LSC and are designed to help members of the community understand the LSC’s operations and to assist them in making full use of its programs, services, and facilities. The LSC Governing Board, with review and advice from staff, approves all policies. Exceptions to the policies and procedures in this manual may be made by the Executive Director of the LSC and his/her designee as needed and with appropriate consultation with the Governing Board.

To accommodate the requests of organizations wishing to serve alcoholic beverages at functions taking place in the Lory Student Center (LSC), the LSC Governing Board has developed the following guidelines and regulations. This policy reflects the University’s concern for a responsible approach to the serving and consumption of alcohol.

General Provision Which Pertains to Alcoholic Beverages
The LSC, with the cooperation of the organization scheduling the event, will enforce all city and state regulations regarding alcohol consumption, including appropriate identification checks. Persons must be 21 years of age to consume alcoholic beverages and a valid identification is required. If minors are present, adequate steps must be taken to ensure that they are not allowed to consume alcoholic beverages. Violation of campus policies may result in cancellation of the event or future events, and/or other appropriate University disciplinary action.

The responsible person acknowledges responsibility for any damages or abnormal cleaning costs caused by the organization’s use of the facility. In the case of a student organization, the advisor must contact LSC Catering to request alcoholic beverages.

Programmers of social events must emphasize the quality of the event and not the service of alcohol.

Serving of alcohol at any event will include a beginning and ending time designated on the Alcoholic Beverage Request Form. Service of alcohol must be discontinued for a reasonable period of time prior to the anticipated end of the event.

The LSC must provide bartender service to serve alcoholic beverages. No “bring your own alcohol” or self-service is permitted.

Alcoholic beverages must be served/consumed only in the area designated for your event. It is not permissible for individuals to take alcoholic beverages from that area, including hallways of the LSC.

Consumption of alcoholic beverages is not to be the focus of the event, and contests involving the consumption of alcohol are prohibited. Non-alcoholic beverages and food must be available during the entire time alcohol is served.

The LSC may deny approval for the use of alcohol upon the grounds the approval would not be in compliance with established University guidelines, its location within the LSC, or the failure of the applicant, in a past event, to satisfactorily comply with applicable laws and regulations.

Organizations requesting alcoholic beverage service for an event must complete an Alcoholic Beverage Request Form 15 working days prior to the event.

Approved by the Lory Student Center Governing Board, September 23, 2003

Due to the heavy use of the Lory Student Center (LSC) and requests for reservations, it is not possible to hold an unconfirmed event date indefinitely. Reservations will be canceled if they are not confirmed within two weeks of making the reservation. Every effort will be made to notify a customer before canceling an event. When cancellations are necessary, please do so at the earliest date possible. Customers should contact Event Planning Services (491-0229) to cancel their room reservations and any catering orders. If the event is canceled, customers will be charged according to the fee schedule below. If groups consistently do not show for reserved events/meetings, they risk losing future reservation privileges and may be charged set-up fees.

Ballrooms & Theatre

More than 60 days prior to event:
– Full deposit returned
30 to 59 days prior to event:
– 50 percent of deposit returned
Less than 30 days prior to event:
– 0 percent of deposit returned

All Other Reservations

More than 30 days prior to event:
– Full deposit returned
3 to 29 days prior to event:
– 50 percent of deposit returned
Less than 72 hours prior to event:
– 0 percent of deposit returned

If a cancelled event is rescheduled within 3 months of the original event date, Event Services will credit 50% of the cancellation fee toward the future reservation.

Approved by the Lory Student Center Governing Board, March 21, 2003

Learn more about Chalking Policy here.

All academic classes are scheduled through the Academic & Classroom Scheduling Office at 491-1095. At Lory Student Center, reservations for credit classes may be negotiated through Academic & Classroom Scheduling on a special, emergency, or occasional basis if time and space permit.

Approved by the Lory Student Center Governing Board, April 09, 2015

If a group plans to co-sponsor an event in a reserved Lory Student Center (LSC) space, it should indicate this to Event Planning Services (EPS) and provide names of all co-sponsoring groups. The sponsoring group should be aware that the organization making the reservation is responsible for payment and for maintaining the proper condition of the facility. The sponsoring organization/department should make contact with EPS staff before the event begins and monitor the event throughout.

Events scheduled in the LSC are primarily for the members of Colorado State University, and must comply with the policy prohibiting “fronting.” Fronting occurs when an on-campus organization is used primarily to represent the interests of an off-campus group. Registered student organizations or campus departments may reserve space only for events that they directly sponsor, are integrally involved in, and will be present at. Student groups and University departments co-sponsoring with an off-campus group where an admission or registration fee is charged, contributions are taken, or items are sold may be charged a room rental fee.

Approved by the Lory Student Center Governing Board, March 21, 2003

The sponsoring group is responsible for any and all damages and cleaning beyond the normal wear and tear. The Lory Student Center (LSC) reserves the right to inspect and control all functions. Any organization that shows disregard for facilities and equipment may be charged additional fees, be denied further use of LSC space, and/or be referred to the appropriate authority for disciplinary action. The LSC will not assume responsibility for the damage to, or loss of, any merchandise or personal property.

Approved by the Lory Student Center Governing Board, March 21, 2003

All arrangements for decorations, exhibits, and displays must be made at least five days prior to the event.

Doorways, hallways, corridors, staircases, and fire exits cannot be locked, blocked, or obstructed.

Lightbulbs may not be placed where the heat from the bulbs might create a fire hazard. Special effects equipment, such as smoke, fog and fire machines, sparklers, etc., is not permitted in the Lory Student Center. Candles are not allowed in any meeting rooms, and are allowed only when handled by LSC staff and enclosed in glass in ballrooms and dining rooms.

Whenever possible, only flameproof material should be used for decorations. The use of rubber cement, cellophane tape, nails, paint, duct tape, or other material that might damage building surfaces is prohibited.

At the end of the event, the room must be returned to its original condition.

Any questions regarding decorations should be referred to Event Planning Services (491-0229) at the time the reservation is made.

Ballroom Decorating Guidelines

The following guidelines must be followed for all events scheduled in the Grand Ballroom (or any section of the ballroom, A-D), the North Ballroom and the Cherokee Park Room. We thank you for your cooperation. Contact Event Planning Services (EPS) at 491-0229 with any questions.

1. In general, the ballroom is ready according to your requests approximately two hours before your event is scheduled to begin for you to come in and decorate.
2. All set-up requests and decorations should be discussed in detail with a Facilities Coordinator at least two weeks prior to the event date.
3. No display materials of any sort may be affixed to the walls, doors, windows, room partitions, curtains, or floors in the ballroom. Please ask for portable bulletin boards, cloth dividers, pipe and drape, or sign stands from EPS to attach any displays.
4. No tape (including duct, masking, and clear tape) is permitted in the ballroom. All electrical cords, cables, etc. must be covered by carpet mats. Carpet mats are available from EPS.
5. Curtains and drapes in the West Ballroom must be opened and closed by EPS staff.
6. Banners may be hung from designated points on the ballroom ceiling. Please drop off your banner at least 24 hours in advance of your event. EPS staff will hang all banners and remove them within 24 hours after the event.
7. Any food or beverage spills on the floor must be cleaned up immediately. If assistance is needed with a spill, please contact EPS staff, a Building Manager, or Catering staff.
8. The Lory Student Center assumes no responsibility for any items left in the ballroom after your event. Please remove all of your items by the end of the event.
9. It is your responsibility to return the ballroom to its original set-up condition after the event. All trash must be discarded in waste receptacles. All cardboard boxes must be flattened and delivered to the Loading Dock for recycling. All decorations must be removed or discarded; this includes the removal of confetti, glitter, or similar materials. Please let EPS staff know if you need additional trash receptacles. If the ballroom is in not left in its original condition, your organization will be charged a cleaning, trash removal, and possible damage fee, depending on the condition of the ballroom.
10. All decorations must meet minimum safety standards as interpreted by Environmental Health and Safety. Fire codes prohibit the use of hay, straw, cornstalks, or other dry tinder in the ballroom. All balloons must be secured within the facility.
11. The use of nails, screws, or thumbtacks is prohibited in the ballroom. Please discuss with a Facilities Coordinator the option of special rigging for hanging items.
12. Emergency exits and service doors are not to be blocked with any furniture, decorations, or equipment.
13. The use of paint, glue, or aerosol spray products is not permitted in the ballroom or nearby facilities, including the West Balcony.
14. All candles must be enclosed in a fire-resistant container. Please have all candles and containers approved by the Catering Coordinator.
15. All smoke, fog, bubble machines, and Light Show projectors using any type of liquid or dry ice are prohibited in the ballroom. Please discuss any special effects planned with a Facilities Coordinator in advance.
16. Partition divider walls in the Main Ballroom must be opened and closed by EPS staff.
17. EPS staff will regulate light and sound controls. Please submit all detailed light and sound requirements when submitting set-up plans two weeks prior to your event. Additional equipment and trained staff are available to help run your event with a two-week notice.

Failure to adhere to any of guidelines will result in additional fees to the organization. These fees include:

• Extra cleaning or set-up costs (labor charge)
• Cost of repairs to facility (cost and labor)
• Cost from loss or theft of equipment (replacement cost and labor charge)
• Fire Department response for failing to follow the above guidelines ($100.00 per response)

Approved by the Lory Student Center Governing Board, March 21, 2003

Alcohol at Events

Alcoholic beverages may be served at your event with the completion of an Alcohol Beverage Request Form, and in compliance with Lory Student Center and Colorado State University policies (see Alcoholic Beverages Policy for additional information).

Catering

Catering may be arranged with the Lory Student Center (LSC) Catering Department located in Event Planning Services. After a room reservation has been made, customers should call 491-5332 with catering requests. Our catering policies and menus are available online.

Any event serving food or beverages that occurs in a reservable Lory Student Center (LSC) space requires the services of LSC Catering. Food may be ordered from one of the LSC food partners, but LSC Catering must oversee the event, including the pick-up, storage, and service of the food. Catering charges will be assessed based on the size and scope of the event. Colorado State University departments, employees, students, and guests must comply with this policy.

Outside Food

The LSC does not permit outside food or beverages to be served in any reservable LSC space. Individual sack lunches and brown-bag meetings are permitted. Small amounts of commercially prepared and packaged nonperishable items such as candy, cookies, chips, and beverages may be served with approval from Event Planning Services (EPS) and Dining Services. Room clean-up charges may be assessed to a group as per EPS policies.

Private parties and office potlucks will be permitted in the LSC if they are held in a non-reservable space, are under departmental supervision, and are not advertised with fliers, banners, newspaper articles, radio and TV announcements, or electronically. For additional information, please see our General Guidelines for Serving Safe Food at Potlucks.

Open houses for departments or organizations are considered public events and outside food and beverages, including items prepared at home, are not permitted.

Sales of nonperishable, commercially prepared, and packaged food is permitted in the Flea Market with approval from Campus Activities. Please call 491-6626 for more information.

Recognized student groups and organizations, with approval from Dining Services, may give away nonperishable, commercially prepared, and packaged items in specified areas of the LSC.

Commercial beverage vendors, under the sponsorship of a recognized student organization, are permitted to give away only those products that are permitted under contracts with CSU strategic partnerships. Because the University recognizes official student organizations, they are considered part of CSU for this purpose.  Non-beverage commercial vendors, under the sponsorship of a recognized student organization, are permitted to give away only those products that are sold at a LSC retail operation. Please call Dining Services at 491-7272 for more information.

Approved by the Lory Student Center Governing Board, March 21, 2003

The Lory Student Center makes available to registered student organizations and University departments/programs a number of display cases for the purposes of promoting programs and events.

• Only registered student organizations and/or University departments/offices may utilize the LSC Display Cases.
• A maximum of 15 days per academic year (August – May) may be used by any group that meets the above requirement. Saturdays and Sundays do not count toward the total days allowed.
• Reservations may be made up to 10 months in advance.
• Reservations for the upcoming academic year can be taken beginning July 1.

Approved by the Lory Student Center Governing Board, March 21, 2003

Reservations

Made in Event Planning Services (491-0229), reservations are made on a first-come, first-served basis. Recognized Student Organizations may have information tables on the Plaza for eight days per semester.  Additional reservations may be made per Event Planning discretion based on availability.  Pending available space, reservations for additional tables on the Plaza can be made not more than one week in advance of an event. ASCSU candidates who campaign in the spring need to reserve Plaza space through the ASCSU office (491-5931).

Sound Policy

(see Amplification under the Peaceful Assembly Policy tab)

Vehicle Display Policy

For the safety of pedestrians and in order to avoid damage to the walkways around the Lory Student Center, the vehicle display area is limited to a 12’ x 20’ space directly south of the planter to the east of the ASCSU marquee (see Event Planning Services staff for specific location). The procedures for reserving this space include the following:

1. Contact Event Planning Services at least one week in advance to make reservation.
2. Vehicles on display at this location must allow for service and emergency vehicle access to the campus core at all times.

(Updated 10/18/2007)

Sales

All sales are allowed in the LSC Market area inside the Lory Student Center. Please contact Event Planning to reserve space for the LSC Market.

Some exceptions are granted in limited cases.  Please see Event Planning for more information. 

Food

All food distributed on the Plaza must be approved by Dining Services (491-5332). Food distribution and handling must be conducted under Environment Health guidelines.

Tabling

No financial transactions (including requesting credit card information, Venmo or similar app info, etc) are permitted on the Plaza.

A member of the organization must be present, no materials or signage may be left unattended.  

Approved by the Lory Student Center Governing Board, March 21, 2003

We accept reservation requests year-round for upcoming events, including those planned for future academic years. However, due to university-wide scheduling commitments, we can only confirm reservations based on the following timeline:

• Academic Year Events (Fall, Spring): Confirmation for events taking place during the academic year (typically Fall and Spring semesters) will begin in April of the prior academic year. This allows us to finalize the university-wide event schedule, including football games, annual events like homecoming, and other space commitments.
• Summer Events: Confirmation for summer events will begin on January 1st of the same calendar year.

To best accommodate your needs, we recommend submitting three possible event dates with your reservation request. We will work our best to secure one of your preferred dates.

Please note: While we strive to fulfill your request for a specific date, confirmation is subject to availability.

We encourage you to submit your reservation request as early as possible to secure your preferred date, particularly for events during the academic year.

Additional Booking Information:

• Tentative Reservations: Tentative reservations made by any group, individual, or organization will be held for two weeks. Notice of confirmation or cancellation must occur within those two weeks or the room will be released.
• Student Organization Reservations: Reservations made for a recognized student organization must be in the spirit of the purpose or mission of that organization.
• Financial Responsibility: The person making the reservation is the guarantor that the costs associated with the event are paid in full.
• Standing Reservations: Student organizations or University departments can reserve up to two meeting room spaces per week for standing reservations throughout the school year (ballrooms and Theatre excluded).
• Frequency Limits: Recognized student organizations can reserve the ballroom(s), the LSC Theatre, the East Plaza spaces, the Commons, and the West Lawn up to eight times per semester. Recognized student organizations receiving more than $100,000 in student fees and whose mission is directly congruent with the mission of the LSC may be granted special consideration.
• Non-Recognized Organizations: Non-recognized student organizations may reserve one meeting room on a one-time basis prior to becoming recognized.
• Study Group Policy: Study groups are encouraged to use one of the many lounges or study rooms available and will not be allowed to reserve meeting space for such purposes.
• Room Assignment Flexibility: The LSC reserves the right to move a group to another space to accommodate scheduling needs.
• Right to Deny Service: The LSC reserves the right to deny services to any individual or organization which has a prior history of violating LSC policies.

We appreciate your understanding and cooperation in following these guidelines. This helps us ensure a smooth and efficient reservation process for all our users.

Approved by the Lory Student Center Governing Board, March 21, 2003

Lory Student Center reservations are scheduled during standard hours of operation. Reservations that require access to the building beyond standard hours of operation require a request two weeks prior to the event. Requests may or may not be accommodated.

Extended hours are available in order to conduct events/meetings outside of standard hours of operation. This request for extended hours to buildings must be made at time of reservation submission. An overtime fee may be charged for extended hours.

Approved by the Lory Student Center Governing Board, March 21, 2003

Learn more about Free Speech and Peaceful Assembly Policy here.

LSC Food polices are referenced in the LSC Event and Dining Services policy section.

• Alcoholic Beverages
• Dining Services

Lory Student Center (LSC) reservations are scheduled during standard hours of operation. Reservations that require access to the building beyond standard hours of operation require a request two weeks prior to the event. Requests may or may not be accommodated.

Extended hours are available in order to conduct events/meetings outside of standard hours of operation. This request for extended hours to buildings must be made at time of reservation submission. An overtime fee may be charged for extended hours.

Approved by the Lory Student Center Governing Board, March 21, 2003

The LSC Market is a designated public forum that is limited to pre-approved commercial activities in accordance with the LSC Market Guidelines (available on the LSC website). All commercial solicitations, demonstrations, presentations, signage, displays, distribution of literature, and events are prohibited unless sponsored by a registered student organization, or other campus academic or administrative unit and pre-approved by Event Planning Services.

LSC Market:

1. All food and beverage must be provided by Lory Catering. Pre-packaged snack that do not require temperature control must be approved through Lory Catering for each reservation.
2. The sale and distribution of any item that would infringe upon, or in any way violate a legal trademark or copyright is prohibited. Activities also may not infringe on any existing CSU contracts or agreements. 
3. The University does not guarantee exclusivity and there may be other vendors promoting similar products.
4. Individuals and organization vendors, including in most cases those with non-profit status, must collect state and local sales tax on goods and services that are sold to consumers. It is the responsibility of the vendor to obtain a sales tax license before the start of sales and remit the appropriate amount due directly to the taxing authorities.
5. Organizations engaged in job hiring, recruitment for employment or internships, or advertising employment or internship opportunities must be registered with the CSU Career Center and be in Handshake.
6. Reservations are first come, first served, and may be limited to eight (8) days per academic year.
7. Vendors may only solicit customers from behind their reserved table. No unreasonable noise, music, disruptive, harassing, or abusive behavior will be tolerated.  A member of the organization must be present while tabling and no materials or signage may be left unattended. 
8. Sales must meet local, state and federal laws, and CSU licensing requirements; be conducted in a non-disruptive manner; and be for items not available for purchase from retail entities on campus. All commercial sales are subject to the vendor’s agreement to comply with CSU policies including, but not limited to, the Equal Opportunity and Non-Discrimination Statement.
9. Vendors agree to hold harmless, defend and indemnify the Board of Governors of the Colorado State University System, Colorado State University, and their officers, agents or employees from and against any and all actions, suits, damage, liability, or other proceedings that may arise from the vendor’s sales and solicitation activities.
10. The University reserves the right to reassign table space or remove a vendor from the LSC Market or restrict future use of the LSC Market.

Payments:

All Campus Departments and Student Organizations making reservations in the Lory Student Center must pay for the event from their organization’s funding account. 

Credit cards cannot be accepted for Campus Departments and Student Organizations.  Payment with a credit card for external groups will be subject to catering gratuity, taxes, and an additional service fee of approximately 2.5%.

Cancellation:

LSC Market reservations may be cancelled without penalty up until 72 hours prior to reservation start date.

Within 72 hours, catering and other event related cancellation fees may apply. For more information about the cancellation policy, please visit the Lory Student Center policy website at http://lsc.colostate.edu/lsc-policies/

Food & Beverage:

Lory Catering is the exclusive caterer of the LSC.  All food and beverages served in the Lory Student Center and outdoor spaces must be provided by Lory Catering.  

With approval of Lory Catering, commercially prepared, pre-packaged food that does not require temperature control may be handed out. 

Day of Event Contact:

A Building Manager is always on duty while the Lory Student Center is open including weekends.  The Building Manager on duty can be reached at 970-215-7112.

Additional Information: Reservations booked through Lory Student Center Event Planning Services must adhere to Colorado State University and Lory Student Center policies and procedures, as well as, all applicable State and Federal laws.  By reserving space in the Lory Student Center, the sponsor agrees to terms and accepts full responsibility for the event.  A complete list of LSC policies can be found at http://lsc.colostate.edu/lsc-policies/

Approved by the Lory Student Center Governing Board, February 25, 2010

During events, commercial exhibitors and vendors are allowed to sell merchandise related to the event. A commercial exhibit fee will be charged for each vendor and a 10 percent gross sales fee will be assessed. Vendors are responsible for all applicable taxes.

Approved by the Lory Student Center Governing Board, March 21, 2003

All facility payments should be made through Event Planning Services (491-0229) or the Business Office (491-1675).

• Payments for ballrooms and theatre must be made as a full deposit when reserving the space.
• All accounts must be paid within 30 days of receiving an invoice. Organizations or individuals with accounts past due may be denied further use of the Lory Student Center facilities until balances are cleared. Accounts more than 90 days past due will be turned over to Collections.
• All fees are based on normal wear and tear and proper use only. Any cost incurred for excessive clean up or damage beyond normal wear and tear will be billed to the sponsoring organization.

With the exception of the ballrooms and theatre, the Lory Student Center bills you after your event. Any organization that will be paying with an IO must have the IO on file at the LSC Business Office at least 48 hours prior to the event. Any questions regarding the payment process or specific charges on an invoice should be directed to Event Planning Services (491-0229).

Approved by the Lory Student Center Governing Board, March 21, 2003

Parking arrangements for special meetings or conferences need to be arranged by the event sponsor directly with CSU Parking Services at (491-7041). Any vehicle requiring the use of the loading dock must request it in advance at Event Planning Services (491-0229) and may be at the loading dock for loading and unloading only.

Approved by the Lory Student Center Governing Board, March 21, 2003

The Lory Student Center staff can assist in planning the physical setup for all events. Set-up and equipment needs should be requested at the time of reservations. Event Planning Services should receive this information no later than five working days prior to the event. We will make every effort to honor late requests; however, this is not always possible due to equipment, staff, and time limitations. If equipment is not available, the customer will be notified.

Approved by the Lory Student Center Governing Board, March 21, 2003

The Lory Student Center (LSC) is not a place of unrestricted public access. Therefore, areas of the LSC are provided for use only by students, faculty, staff, and affiliated guests who have an academic purpose or curricular use, are conducting University business, and/or are participating in an approved University activity.

The LSC does not tolerate behaviors by any person that keep others from using and enjoying its resources. For example, prohibited activities include:

• Loitering and solicitation.
• Harassment and any other behavior which might reasonably disrupt other persons.
• Behavior that compromises the health and welfare of others or causes damage to the physical facility, furniture, or equipment.
• Camping, unless permission to do so has been granted by appropriate University personnel. “Camp” means to sleep for an excessive period of time, to remain overnight, or to use sleeping equipment for the purpose of or in such ways as will permit remaining overnight, or excessive bathing, or other misuse of restrooms.

Those who interfere with the use or purpose of the LSC or the University’s mission may be asked to leave. Individuals who fail to leave the LSC upon request may be in violation of, and cited under, University Code of Conduct policies, city ordinances, and Colorado criminal statutes, and will be escorted from the campus by University Police.

Approved by the Lory Student Center Governing Board, March 12, 2009

Meeting rooms will be available approximately 30 minutes before the scheduled event. Events are not scheduled back-to-back, but with an hour “buffer” inbetween for our set-up crew to make necessary changes. The exception to this is the ballrooms which are reserved for a full day with at least four hours on either end for setup and cleanup. If you need additional time on either end of your event for your own setup or cleanup, please include that in the times you are requesting for your reservation. Persons and organizations using the space they reserved are held responsible for leaving the room in the same condition in which it was found. Any need for adjustments in room arrangements, food orders, etc. must be made through Event Planning Services (491-0229).

During evenings and weekends, the catering staff or Building Manager can assist you with any adjustments you need.

Approved by the Lory Student Center Governing Board, March 21, 2003

Fees may be assessed to a client when the needs for any space exceeds a standard setup or includes unusual demands.

Approved by the Lory Student Center Governing Board, March 21, 2003

In an effort by the CSU Police Department and the Lory Student Center (LSC) to provide a secure environment for guests and patrons, certain events held at the LSC may require security. Generally, the necessity for security is evaluated on qualities including the nature and purpose of the event, amount of advertising that may impact attendance, time of event, room capacity and expected attendance, alcohol service, charges for admission, student or non-student audience, professional staff members working with the event, history of the event or sponsoring group, and potential for protest. An Event Risk Assessment form completed by Event Services staff and CSU Police with input from the sponsoring group will be utilized to determine required security needs and staffing levels.

Approved by the Lory Student Center Governing Board, October 3, 2017

General Requirements for Postings

Posting signs, advertisements, event announcements, informational signs, and other materials is not permitted in the LSC or on LSC property without prior approval.

Rental and roommate postings need to be handled through Off-Campus Life (491-2248); employment notices are handled through Student Employment Services (491-5714); no solicitation from outside vendors or commercial businesses is allowed, including credit card applications. Our staff will remove all postings of these types.

Event Postings in the Lory Student Center

For information about cost and procedure, call the LSC Information Desk at 491-6444.

Newspaper Rack Policy and Procedure

Racks can be reserved for both on- and off-campus publications. All racks must be reserved before items may be placed in them.

Racks are reserved for the fiscal year, beginning July 1. Patrons are responsible for the renewal of their rack spaces each year and must restock racks with publications throughout the year.

If a rack is empty for more than one week, or if the publication is not current (more than one month old), the reservation will be terminated. If the reservation is terminated, the patron must reserve and pay for another rack if one is available.

Only publications in newspaper and magazine format are permitted. No fliers or brochures are permitted. Coupon books are permitted with approval from a manager at the Information Desk.

CSU-affiliated organizations (on-campus publications) can reserve up to three spaces for free (if additional racks are requested, they may be rented for the same amounts as an off-campus publication), and off-campus publications can reserve a space for a fee.  

South Brochure Rack Policies and Procedures

The Information Desk staff must approve all brochures.

Any brochures placed in the rack without approval will be recycled or thrown away.

Brochures must be for an event or events pertaining to Colorado State University, the Fort Collins community, and/or surrounding areas.

(Advertisements, fliers for restaurants, or anything conflicting with business interests in the Lory Student Center will not be allowed, such as bookstores, pizza places, etc.)

Brochures can be placed in the racks for approximately six months at a time (e.g. July 1, 2007, through December 20, 2007; or January 6, 2008, through June 24, 2008.)

If you have any questions, or to get your brochure approved, please contact the Information Desk in the Lory Student Center at 491-6444.

Approved by the Lory Student Center Governing Board, March 21, 2003

The following areas will be smoke-free effective January 18, 2016:

• The outdoor corridor referred to as the Centre Avenue Mall, running North to South from the Engineering Building to the Lake Street Parking Garage.
• Outdoor courtyards and common areas adjacent to or contained within the perimeter of any University residence hall or apartment.
• Outdoor areas within 25 feet of any entrance, passageway, operable window, or ventilation system of any University building.
• The interiors of all University buildings and all University-owned or leased vehicles.

Solicitation is defined as using the Lory Student Center facility or its property, including the LSC Plaza, as a place to advertise or promote any product or service.

Solicitation in the LSC is prohibited unless it takes place on the Plaza or in reserved spaces within the LSC, including the Flea Market.

Donation solicitations, collecting credit card information, and transactions which involve a financial commitment are not permitted on the Plaza.

Student Organizations wishing to solicit donations for international humanitarian efforts/natural disasters (i.e., Hurricane Katrina, Cans Around the Oval) must receive prior approval from the Lory Student Center Governing Board. Approval is granted only for extreme circumstances and when well-coordinated with campus departments and organizations.

Approved by the Lory Student Center Governing Board, April 22, 2010

The Technical Services Department is responsible for providing technical support for events throughout the Lory Student Center and the entire Fort Collins Colorado State University campus. For more information, contact the Technical Services Coordinator (491-1177).

Approved by the Lory Student Center Governing Board, March 21, 2003