Student Involvement: Registered Student Organizations

CSU is home to over 475 student organizations! There are various organizations ranging from academic/pre-professional to social and recreational.  Student organizations makes CSU a vibrant and exciting community.  Finding and joining a student organization that aligns with your passions, interests and curiosities is easy!  Visit RamLink, CSU’s involvement hub, to find your student organization!

VIrtual RSO Resources

Find ways to manage your organization and connect with members online!

For the latest information on the status of specific programs and services due to COVID-19, click here.

Annual Re-Registration


DISCOVER

New Org Registration


DISCOVER

Leadership Programming


DISCOVER

Annual Re-Registration

Failure to complete requirements during the registration window may result in the loss of privileges such as the ability to make campus reservations, promote events on campus, receive allocated funding, etc. Organizations who have not submitted registration requirements before the window closes will be changed to a frozen statusIf your organization is frozen and desire to achieve active status during the current academic year contact SLiCE at (970) 491-1682 or email slice_studentorgs@colostate.edu. Registration is only completed once all steps are met. 

The Existing Organization Check List is a great visual outlining the process for RSO officers. 

Colorado State University recognizes the impact of student organizations on campus and throughout the Fort Collins community. Student organizations are encouraged to register accessing a variety of benefits and privileges. Below are some privileges offered to RSOs recognized by SLiCE:  

  • Access to informal advising from SLiCE through scheduled meetings and drop-in services 
  • Discounted advertising in the Rocky Mountain Collegian, Campus Activities’ Poster Run & Lory Student Center (LSC) Colab’s marketing options 
  • Accessing the resources in the Student Organization Center (e.g. poster-making materials, conference room space, and lockers) 
  • Applying for various on-campus grants and fundraisers 
  • RSO rate for university meeting rooms and facilities  
  • Opportunities to participate in exclusive RSO retreatsleadership workshops, and programs including the Involvement Expo 
  • Free use of the LSC Flea Market  
  • Utilizing an on-campus and tax-exempt Student Organization Financial Account (SOFA) 
  • Participating in and benefiting from on-campus fundraising (e.g. Football Parking, RamRide, CSU Serves, LSC Flea Market, etc.) 
  • Utilizing RamLink, CSU’s online involvement hub for the promotion of events, tracking membership, messaging members, and access to other group resources 

Refer to the Organization Status section for full description of each standing 

There are two windows of opportunity to re-register an existing organization. The priority deadline occurs during the spring semesterComplete the registration process during the spring semester to avoid lapse in resources. There are two windows of opportunities for new organizations to register their organization. See dates below for the 2020-2021 academic year  

Fall Deadline: August 1 – September 20, 2020  Spring Deadline: December 1 – March 28 
Existing Organizations in a frozen status**  New Organizations* 
New Organizations  Existing Organizations* 

*Failure to complete the entire process during the registration window will result in your application being automatically denied. Therefore, your officers will have to reapply during the next window. 

** There is an exception for FSL organizations on an academic cycle. FSL organizations on an academic cycle can register during the spring or the fall. FSL organizations can always verify their registration cycle by visiting Office of Fraternity and Sorority Life 

Step 1 – Update Membership Materials  

  • Review your organization’s mission, meeting time, financial commitments, transition documents, etc.  
  • Update RamLink roster containing at least 4 members including your president, financial officeradvisor and their colostate email address. Remove members that are no longer affiliated or active. 
  • Update the advisor’s contact information. 
  • Update the organization’s constitution. Refer to the Model Constitution for guidance on updating a constitution.

Step 2 – Officer Orientation  

  • The officer orientation provides important university policies pertinent to RSOs and outline benefits of being recognized student organization. This orientation is required by your president and financial officer.  
  • Pay attention because there is a quiz at the end of the module. You must pass with a minimum of 80% to be certified. Click below to start the Officer Orientation 

Step 3 – Risk Management Training – starting Spring 2021

  • To maintain your status as a student organization, Risk Management Training is mandatory. This requirement does not apply to organizations recognized by Campus Recreation or Fraternity and Sorority LifeWhile it is encouraged to be represented by your RSO’s president, any officer of your organization can attend the training. 
  • See the Risk Management section to learn more. 
  • *Your organization will not be recognized without completing the Risk Management Training.  

Step 4 – RamLink Registration Form 

  • All officers’ names are a matter of public record at CSU.  Please be advised that names, telephone numbers, and e-mail addresses will be released if requested. RSO information is not sold or otherwise provided to any for-profit organizations. 
  • To start a registration form: 
    • Have your organization’s officer visit ramlink.colostate.edu 
    • Sign in with your CSU eID credentials 
    • Select Organizations 
    • Click Register an Organization 
    • Type your organization’s name and click the blue Re-Register button 

*If a gray “Not Available” is seen, the registration window is closed. 

Student organizations desiring official recognition must meet the following minimum standards: 

  • Have a clearly stated lawful purpose, which must be part of a constitution. 
  • Have a minimum of 4 CSU student members. 
  • The majority (at least 51%) of the members must be CSU students.
  • Be open to all CSU students with the right to vote and hold office (within the organization).
  • Have a minimum of 2 officers. The same person cannot be the President and Financial Officer. Officers must be fee-paying CSU students, maintaining a minimum 2.25 cumulative GPA* during elections and while in office. 
  • Each organization must have an advisor who is a CSU-employed faculty, Administrative Professional, State Classified staff member, or CSU graduate student. Graduate students may serve as advisors with permission from their academic advisors.  
  • Comply with all University policies and regulations pertaining to student organizations and be in “good standing” with the University, as seen through the Student Resolution Center. 
  • Student organizations cannot be for-profit businesses. If affiliated with a national organization (may not be a for-profit entity), a letter of affiliation must be submitted to SLiCE. The affiliate may not be a for-profit entity. A copy of 501(c)(3) status may be requested at the time of registration. The letter of affiliation must be sent to slice_studentorgs@colostate.edu when registering. Additionally, RSOs cannot sell items more than 2 times/semester and cannot invoice anyone, otherwise the RSO is acting as a vendor and thus a for-profit business. 

ACTIVE – All registration requirements completed before the window is closed. 

FROZEN – Registration is not fully complete and the window is closed 

  • The organization is not visible in the public view of RamLink but can be accessed by existing members or officers to edit roster and complete the remaining registration steps 
  • This organization does not receive resources and privileges afforded to registered student organizations 

LOCKED – Registration is not fully complete and the window is closed or the organization is under review by the Student Resolution Center. 

  • This organization does not receive any resources and privileges afforded to registered student organizations.  
  • Your organization’s page is not visible on RamLink nor can it be accessed by any members or officers. 

INACTIVE – Registration is not fully complete and the window is closed.  

  • This may include organizations that have been locked for 2 consecutive academic years.  
  • Your organization’s page cannot be found publicly on RamLink. 
  • If your organization becomes INACTIVE and you had funds in a SOFA, those funds are moved into the Student Organization Center’s account and the SOFA is closed. 
  • To register an INACTIVE RSO you must contact the RSO Team at SLiCE_studentorgs@colostate.edu to learn more about your current status and gain access to your registration form. 

Training 

To maintain your status as a student organization, Risk Management Training is mandatory. This requirement does not apply to organizations recognized by Campus Recreation or Fraternity and Sorority LifeWhile it is encouraged to be represented by your RSO’s president, any officer of your organization can attend the training. 

You must be listed on the organization’s RamLink roster to RSVP for a sessionOnly one officer of each organization is required to attend; we encourage all officers to attend as this session benefits all members in supporting their safety. Upon signing in, you will state the organization you are representing.  Individuals can only represent two organizations.  

The dates for the Risk Management Training are listed below. Please keep a lookout for more information regarding location and time of each session. For more information regarding to Risk Management Training contact slice_studentorgs@colostate.edu 

Liability Release Form 

Risk Management Training Sessions for Spring 2021 

  • TBD 

A transition plan identifies responsibilities for a successful changeover – the tools, procedures, and policies can help a person in their new positionA transition plan can outline changes and feedback from the previous year and can include suggestions from the experienced person on how to navigate them successfully. An effective transition requires thorough preparation. Our Transition Toolkit found in the Documents section on SLiCE’s RamLink webpage can help RSOs during the shift in leadership. 

Online Elections 

RamLink is an extremely helpful platform to centralize your elections for consistency, equity, and transparency. Organization officers can generate student elections online. To find tips on how you can conduct elections online, visit Online Elections.   

Transition Checklist 

This document includes a sample list of questions, content, and ideas that should be discussed in preparation of transition. Think of this as a todo list.  

Transition Meeting Agenda 

This document can help guide effective meetings. The agenda is an outline of topics that need to be addressed during the meeting. Oftentimes it can be beneficial to inform the meeting attendees about the agenda items so that they can actively prepare for the meeting which saves a lot of time in the end. Some transition agenda items can include: 

  • Sharing knowledge – what barriers to success may the incoming officer encounter? Who is important to know and build relationships with?  
  • Transfer information – relevant login credentials, access to electronic documents, list of projects/events completed or discussed for the future, etc. 
  • First 30 days – identify next steps for incoming officer (completing the officer orientation, updating your RSO’s RamLink roster, deadlines, SLiCE annual registration process and dates, etc.), top priorities, indicators of success in the first 30 days.  

10 Things You Should Know 

This is a list of action items the RSO Team wants each officer to know as they enter and exit their leadership position. 

New Org Registration

If you’re thinking about establishing a new student organization, take time to investigate other Registered Student Organizations (RSOs) on ramlink.colostate.edu first to prevent duplicative organizations. Ideally, a new organization will offer something original and different to interested students. If there’s an organization that is comparable to the organization you’re considering, discuss your idea with the existing RSO to see if you can combine forces.

The New Student Organization Check List is a great visual outlining conditions for the organization’s organizer(s).

Step 1 – Note the minimum standards for recognition 

  • The SLiCE office recommends that you meet with a Registered Student Organization (RSO) team member for guidance.  The RSO team can provide you with best practices on getting your student organization started, how to find an advisor, membership recruitment, and other important items critical to success. 

Step 2 – Select an advisor  

  • An advisor must be a CSU-employed faculty or staff member, or graduate student who has received approval from their academic advisor to serve in an RSO advisor role. The advisor’s full name and CSU email must appear in the CSU Directory. 
  • Some organizations find an advisor through personal connections with a faculty/staff member while others find an advisor who has interest in the RSO’s mission/activities.  

Step 3 – Create Constitution  

  • The organization’s constitution is the organization’s guiding document. It is important that the constitution outline specific guidelines, structure, and ways the organization will be governed.  
  • The organization’s constitution must be created before the registration form is completed. 
  • For more details on CSU constitutional requirements, formatting and drafting, refer to the Model Constitution or the RSO Handbook.             

Step 4 – Officer Orientation 

  • The officer orientation provides important university policies pertinent to RSOs and outline benefits of being recognized student organization. This orientation is required by your president and financial officer.  
  • Pay attention because there is a quiz at the end of the module. You must pass with a minimum of 80% to be certified. Click below to start the Officer Orientation 
  • The Online Officer Orientation and quiz should take about 15-25 minutes to complete. 

Step 5 – Risk Management Training -starting Spring 2021

  • To maintain your status as a registered student organization, Risk Management Training is mandatory. This requirement does not apply to organizations recognized by Campus Recreation or Fraternity and Sorority LifeWhile it is encouraged to be represented by your RSO’s president, any officer of your organization can attend the training. 
  • See the Risk Management section to learn more. 
  • *Your organization will not be recognized without completing the Risk Management Training.  

Step 6 – RamLink Registration Form 

  • All officers’ names are a matter of public record at CSU.  Please be advised that names, telephone numbers, and e-mail addresses will be released if requested. RSO information is not sold or otherwise provided to any for-profit organizations. 
  • To start a registration form: 
    • Have your organization’s officer visit ramlink.colostate.edu 
    • Sign in with your CSU eID credentials 
    • Select Organizations 
    • Click the blue Register a New Organization button 
    • For additional questions regarding student organization registration, contact the RSO team 

*If this button isn’t available, the registration window is closed. 

Growing and sustaining your organization is key.  

Practices for recruiting new members: 

  • Host open meetings and events – make sure you have recruitment materials, laptops, and a purposeful agenda. 
  • Follow up with anyone who expresses interest or attends your events. 
  • Maintain an active online presence. 
  • Develop a robust process for joining with clear admittance structure. 

Practices for sustaining membership: 

  • Host regular meetings that promote open dialogue and encourage participation. 
  • Ensure leadership involves the entire organization and distribution of tasks are equitable and coordinated based on strengths of the officers/members. 
  • Create committees that allow mutual accountability and investment from members. 
  • Partner with other RSOs, departments, and community members to expand your footprint and include multiple areas of interests. 
  • Celebrate your members! You all work hard and people enjoy knowing they are valued. 
  • Consider hosting 
    • Weekly or monthly spotlight highlighting members on your social media. 
    • A moment of gratitude to wrap up your weekly meetings. 
    • “Kudo Tuesday” pairing younger members with older to learn and grow through meaningful activities, conversations, and personalized engagement 
    • semesterly celebration or end of the year banquet recognizing the accomplishments of the organization collectively and individual contributions. 

Contact the RSO Team to share ideas! 

Ramlink

RamLink is Colorado State University’s online involvement portal. It is the best way to market and manage your RSO. RamLink provides tools to completely manage any RSO via membership lists, emails, registration, documents and forms, event planning, advertising/publicity, and much more. To learn how to best navigate or troubleshoot RamLink, consider the many resources the RSO Team publishes about RamLink each year, or reach out to the RSO Team directly.

The Documents section of the SLiCE’s RamLink webpage is home to ReSOurces (RSO Resources) including the Model Constitution, Transition Toolkit, Event Planning Info Center (EPIC), the RSO Handbook, and more. Since you are involved in the CSU community, your eID credentials are required to view documents on SLiCE’s RamLink.

Here are a few instructions on how to navigate RamLink and our frequently asked “How to…” questions.

To invite members to your roster

  1. Login to ramlink.colostate.edu 
  2. Select the organization 
  3. Select MANAGE ORGANIZATION in the top right 
  4. Select the three horizontal lines for a drop-down menu to appear and select Roster 
  5. Select Invite People 
  6. Enter the person’s @colostate.edu or @rams.colostate.edu email address and press ADD E-MAIL ADDRESSES 
  7. Edit the “Invite as …” option. What position will this person hold in your organization? Select their respective membership 
  8. Press SEND INVITATIONS 

Once you send the invitation, encourage the person to check their email and accept the position.  

To end memberships

  1. Login to ramlink.colostate.edu 
  2. Select the organization 
  3. Select MANAGE ORGANIZATION in the top right 
  4. Select the three horizontal lines for a drop-down menu to appear and select Roster 
  5. There is a next to the first name of each member. Check that box 
  6. Once you have the members you desire to remove from the roster, select END MEMBERSHIP 
  7. You will be prompt with a box that says, “By ending a user’s membership, all of their positions and permissions will be removed. Do you want to Continue?” You will confirm by selecting, END MEMBERSHIP 

To find and navigate a Form Submission such as President/Financial Officer Orientation Certification 

    • Sign into ramlink.colostate.edu 
    • Click your profile in the upper right corner.  
    • Click Submissions in the list that emerges from the right.   
    • Find the name of the form 
    • There is a status for each submission 
      • In Progress  Item has not been submitted and is editable 
      • Pending – Item is submitted and is awaiting approval 
      • Approved – Item is approved by an administratorUnable to edit 
      • Denied  Item is denied by administrator and can be modified and resubmit 

To find an Organization Registration Form Submission 

    • Sign into ramlink.colostate.edu 
    • Click your profile in the upper right corner.  
    • Click Submissions in the list that emerges from the right.   
    • Click Organization Registrations. 
    • Click the “eyeball” symbol to access the form. 
    • If the status reads  
      • In Progress it was not submitted, make necessary edits
      • Pending it was submitted
      • Denied the form was denied and you should check your email inbox for the comments and make necessary edits
    • Click the blue SUBMIT button. 

A student officer with full access (the president, vice president, financial officer, and the primary contact) can edit the page. These positions can grant other officers or advisors limited or full access by contacting slice_studentorgs@colostate.edu. If you have full access, you can explore the following. 

  • Click Manage Organization in upper right 
  • Click three stacked horizontal lines in upper right > side menu will emerge 
  • ROSTER – where people can be added/removed, and positions can be added/removed, where all members can be messaged 
    • Manage Positions – where new positions can be made, where full/partial/or no access can be applied to different positions 
    • Current (those who accepted an invitation or asked to join and were accepted) 
    • Pending (people who have been invited to page) 
    • Prospective (people requesting to join organization): best to reference, otherwise new members could be missed for weeks, months, or yearsApprove new members here. 
  • ABOUT – where to edit summary, description, websites, Facebook page, logo, etc. 
  • EVENTS – where to create an event promotion; can choose to make public, just for CSU community, just for club membership, or by invitation only; includes RSVP; mandatory for events that are awarded BSOF funding through ASCSU 
  • NEWS – where to write updates/articles for club, CSU community, and/or public 
  • GALLERY – where pictures can be uploaded and downloaded without being compressed 
  • DOCUMENTS – best place for newly edited and approved constitution to be stored; helps greatly in transition between officers; easiest to access for all 
  • FORMS – great for applications, quizzes, attendance, collecting data; easy to create and navigate 
  • ELECTIONS – an electronic platform to handle elections objectively 
  • SERVICE HOURS – used to log individual and group service hours; calculates quickly 

If you need to send a message to all your RSO members, including your advisor, your RSO can utilize the RamLink messaging feature. Primary Contacts and Positions with Full Access/Messaging Access can send messages to the entire organization, or specific positions/users within their groups.

This is helpful if you do not have access to a contact list or email. You can customize your recipient list if you would like to limit the messages sent to officers instead of all members, for example. 

You can upload your constitution to RamLink by following these steps: 

  1. Login to ramlink.colostate.edu  
  2. Select the organization 
  3. Select MANAGE ORGANIZATION in the top right
  4. Select the three horizontal lines for a drop-down menu to appear and select “Documents” 
  5. Select “+ADD FILE”  
  6. And upload your file 

To update the display name (maybe you changed your first or last name)

  1. Login to ramlink.colostate.edu 
  2. Click the circle with the initial 
  3. Click the name that is displayed  
  4. Update the first and/or last name that is displayed 
  5. Scroll to the bottom and select UPDATE 

To update position types: 

  1. Login to ramlink.colostate.edu 
  2. Select the organization 
  3. Select MANAGE ORGANIZATION in the top right 
  4. Select the three horizontal lines for a drop-down menu to appear and select Roster 
  5. Select MANAGE POSITIONS in the top right corner (there is a pencil figure alongside the title) 
  6. Select the blue button +POSITION 
    1. This is where you can create positions that are unique to your organization, assign them to the respective member, and adjust their RamLink access. Currently, only presidents, financial officers, and advisors have “All Access” to RamLink. 

 

To learn more click here

ReSOurces

The Documents section of the SLiCE’s RamLink webpage is home to ReSOurces (RSO Resources) including the Model Constitution, Transition Toolkit, Event Planning Info Center (EPIC), the RSO Handbook, and more. Since you are involved in the CSU community, your eID credentials are required to view all resources on SLiCE’s RamLink.

Advisors are an integral part of involvement at Colorado State University by helping create a more engaged and active campus community.  An RSO advisor’s primary role is to assist the development of CSU students. Being an advisor to a student organization can be a very fulfilling, educational, and rewarding experience for both you and students.  Your partnership is instrumental.  

SLiCE is continuing to amplify resources and support for RSO advisors.  To brainstorm, seek advice, or gain more clarity about anything related to RSOs as an advisor, consider contacting SLiCE’s Program Coordinator of Involvement, Larisa Wardlaw, at larisa.wardlaw@colostate.edu to find a time and connect.  

Thank you for your commitment to serve as an RSO Advisor, best of luck this academic year! 

Advisor Handbook 

In this handbookadvisors will find information we believe you will find useful in helping understand the importance of an advisor’s position, how you can work with your student organization, and the larger CSU community.   

This RSO Advisor Handbook complements The RSO Handbook, which entails more information about University policies, procedures, and opportunities both impacting and benefiting RSOs.  Meanwhile, the RSO Advisor Handbook focuses on advising best practices, rather than RSO operations.  The University’s expectations and requirements (i.e. Campus Security Authorities) for advisors are found here along with other valuable resources and information directly impacting and benefiting RSO advisors.   

Advisors are encouraged to read through the handbook to become familiar with the subsequent topics.  

Advisor Luncheon 

RSO advisors receive a variety of passive and active resources, support, and communications throughout the year. Advisor Luncheons are offered each semester.  Considering the difference of season, the fall and spring luncheons cover different topics.  Advisors who attend enjoy a complementary lunch; receive helpful advisor resources; refresh their awareness of certain University policies, procedures, and opportunities; and meet other advisors and SLiCE staff in the process to make their year advising even more successful and collaborative.   

In the past, these luncheons have covered: (1) an overview of SLiCE resources and supporting personnel for RSOs; (2) advising best practices; (3) pertinent policies and procedures; (4) funding resources; and (5) registration and recognition reminders.  RSVPs for the luncheons are typically sent 1 month before the event.   

Become An RSO Advisor! 

The RSO team is developing a database for registered student organizations seeking eligible advisors. It may be challenging for student organizations to connect with an advisor independently so why not bring the advisor to them. Are you a CSU faculty, staff, or graduate student that is good at listening – excel in organizational planning – great at problem-solving? Consider becoming an RSO advisor! Interested? Complete this interest form and an officer of a student organization may contact you if an opportunity becomes available. 

Elections are key to the success to your organization. We encourage you to conduct elections as early as possible to ensure you have time to onboard new leaders and teach them about the responsibilities for their position. Elections should be conducted prior to completing the Annual Registration process in order to send incoming leadership to training sessionsRSO officers can generate student elections online using RamLink 

Organizing Elections 

  • Provide specific outlines of responsibilities and expectations for all positions so members and voters understand what is required of the position.  
  • Communicate all aspects of the process to promote transparency about participation and decisions. 
  • Create space for candidate to demonstrate their qualifications – this can be written or virtual deliveries.  
  • Please aheadHave members review positions and candidate information before the live stream and voting to prepare questions and save time.  
  • Limit access to results to ensure election integrity. 

Virtual Campaign 

  • Use a digital platform that works for your RSO to share election materials and host Q&As. Google HangoutsMicrosoft Teamsand Zoom are most common with many free and easily accessible features. 

Candidate Speeches 

  • Live Speeches. During a meeting, dedicate 2-4 minutes for each candidate to present their speech. Try to have the candidate submit the transcript of their speech ahead of time so closed caption can be included.  
  • Recorded Speeches. Before voting, have candidates record their speech and upload it to the platform of choice. Recording speeches can reduce technical errors that may occur during a live speech. Be sure to include closed captions. 
  • Written Submissions. Candidates can write their speeches so that people can reference when voting. 

Creating Ballots through RamLink 

  • Creating an Organization Election 
    • You can restrict the ballot’s access to only members of your organization (make sure your roster accurate).
  • Adding Images to Election Choices 
    • Adding images or links can help provide members with the centralize location of the materials such as digital platform and position descriptions. 
  • Viewing Election Results 
    • Results, number of votes casted, number of voters, can be viewed directly on RamLink or exported. 

After Elections

  • Announce the results to your membership and make sure the official results are in writing, meeting minutes are a great place for these details.  
  • Start planning officer transitions! Find a time for exiting administration to train incoming leaders about the position. Check out the Transition Toolkit in the Documents section of SLiCE’s RamLink. 

*The Online Election is adapted from Virginia Tech Student Engagement and Campus Life https://campuslife.vt.edu/ 

One key to a successful event is preparation and planning. All activities should be consistent with University policies, procedures, and the mission of the organization. The EPIC located in the Documents section on SLiCE’s RamLink webpage can help RSOs coordinated the planning process. 

Accessibility Check List 

Whether on or off campus, as you are planning events it is your responsibility to make sure the event is accessible, and all attendees can enjoy the program. The Accessibility Check List is a list of practices RSOs should consider while making their events as inclusive as possible. 

Post Event Assessment 

Event evaluation is critical to the life-cycle of an event. Assessment allows your RSO to fully understand the impact of your event. The Post Event Assessment (PEA) is an opportunity for your RSO to personally measure your event. What were some of the challenges? Was the event a success – why or why not? Are there any areas of growth? Evaluating your programs and storing them in your transition report has an immense impact on growing your event(s) and RSO.  

The SLiCE Accounting Team is here to help RSOs understand fiscal management and University policies regarding spendingContact the accounting team (slice_accounting@colostate.eduif you have questions about financial management, SLiCE or university financial documents, PCard training, or Student Organization Financial Account (SOFA). 

Accounting Documents 

SOFA 

What is a SOFA? 

SOFAs are available for transactions supporting and enhancing the educational, cultural, and communal nature of the University. Check out the RSO Handbook for a full description of a SOFA in how to open/close a SOFA, restrictions on SOFA spending, and more.  

If you are unsure whether your RSO has a SOFA, you do not know your SOFA #, or you want to learn the current balance in your SOFA, you may call/visit SLiCE reception or directly email the SLiCE Accounting Team at slice_accounting@colostate.edu. Be prepared to share your RSO’s full name, no acronyms, and realize you must be listed on RamLink as an officer to request such information.  

PCard Training 

A University authorized credit card available to trained RSO officers to make purchases related to organizational business. Only currently registered RSOs (for the academic year) with a SOFA containing sufficient funds to cover purchases will be authorized to use a PCard.  

Authorized PCard Users 

  • Only one authorized user (must be a student officer) may be PCard trained/RSO. 
  • Authorized users cannot check out the card, then share the card with anyone else. 
  • An authorized user may be the PCard user for multiple RSO’s if requirements are met. 

RFD Process

Download “RFD file name” from RamLink under ‘SLiCE forms’

Fill out fields with necessary information

  • Signatures are not able to be filled online- process below
  • If SOFA number or balance is unknown, leave blank

Send to SLiCE_Accounting@colostate.edu with officer approval

  • Officer approval can be either of the following methods:
    • Digital signature
    • Have officer(s) cc’d to email and have them respond with approval

Physical RFDs can also be scanned or photocopied to be processed

Click to Download PDF

The RSO Handbook is an expansive guide providing RSOs with information needed to properly and successfully function at the University and in the local community. It serves as an additional guide and referenced throughout the Officer Orientation. It is recommended you download a new version at the start of each academic year, as a newly updated version is created after each summer.  

The RSO Handbook is intended to be a summary of certain matters of interest to registered student organizations (RSOs), readers should note: 

  • It is not a complete statement of all procedures, rules, and regulations of Colorado State University (CSU). 
  • The University reserves the right to change without notice any procedure, policy, and/or program appearing in The RSO Handbook. 
  • University divisions, departments, and offices may have their own procedures and policies applying to student organizations, not listed in The RSO Handbook. 

The Student Organization Center (SOC), located in LSC 141, is available to RSOs offering communal resources including chalk, die cut and Cricut machine, butcher paper, general craft supplies, button maker, laminator, etc.  This multipurpose space is equipped with a ping pong table, lounge area with couches, tables and easy access to the meeting room. RSO Lockers and Mail are also located in the SOC.   

Supplies low? Visit the SLiCE Office in LSC 210 or email slice_studentorgs@colostate.edu 

Community Board 

Community posting board is found in the main space. Only RSOs and CSU Departments may leave postings on the board. Marketing must include the event date, time, location, RSO name, and primary contact email and/or phone number. Otherwise your advertising materials will be removed. ​Use the community posting board to promote upcoming RSO events and for RSO recruitment.  

Conference Room 

Adjacent to the SOC is a conference room located in LSC 140. The room is equipped with a 60”+ TV screen, a giant white board, and board room tables paired with 18 chairs. It can be reserved for regular use through Event Planning Services.​ Make sure you reserve the space and avoid being removed. This is also a great space for your weekly meetings!  

Lockers 

There are 70 available on a first-come, first serve reservation. RSOs have access to long-term or short-term storage lockers located in the SOC. ​To apply for a locker throughout the year, you will (1) indicate on your RSO’s RamLink Registration form or contact the RSO Team, (2) read and sign the Locker Contract promptly, to eventually (3) receive your assigned locker and combination.  

Four Locker Sizes Available:

  • Largest Locker (good for tents, boxes, poster storage) [46.5″ deep x 38″ high x 16″ wide] 
  • Second Largest Locker (same above, but less wide) [46.5″ deep x 38″ high x 10.52″ wide] 
  • Second Smallest Locker (good for books, binders, smaller boxes) [19″ deep x 38″ high x 16.5″ wide] 
  • Smallest Locker (same as above but less wide) [19″ deep x 38″ high x 10.5″ wide] 

No student organization can receive a locker in the current academic year if they are not registered in the current academic year. ​Storage space is reserved for a period of one academic year. Your organization must reapply to be considered for the following year. 

See the RSO Handbook for prohibited locker storage items.  

Mail 

If your RSO tends to receive mail, consider having your mail delivered to the SOC, instead of using a student officer’s home address.​ This address is not for individuals to use in place of their personal address. It is vital that whomever is sending you mail uses your RSO’s full name, not acronyms, not your name as an officer, and not just “student organization” on the recipient line. Make sure your organization’s name is spelled correctly. 

Your address 

RSO’s name 

8033 Campus Delivery 

Fort Collins, CO 80523​ 

Leadership Programming

We coordinate workshops and events for student leaders to gain tools that will enrich their organizational success. The programs available to RSOs help student organizations achieve their goals, create learning opportunities outside of the classroom, promote responsibility, respect, and positive experiences through student organizations. The leadership opportunities allow student leaders to enhance their knowledge for University policies, procedures, and resources and designed to help student organizations run more effectively and successfully.

The Fall Involvement Expo is a great way to think big, get involved and Do Something CSU! For Fall 2020, the Involvement Expo will be hosted virtually on Flipgrid. The asynchronous Fall Involvement Expo is an opportunity for you and your fellow Rams to get involved on campus.

Follow this instructional guide to help you navigate the virtual Expo and prepare you on how to “reserve” a table for your RSO or department at the virtual Expo. You must upload or record your video to Flipgrid by Sunday, August 23 to participate in the virtual Involvement Expo.

The Involvement Expo will be live for the entire CSU community from August 31 – September 13. We ask you do not widely disseminate the link for the Expo prior to August 23. The Expo is not ready for public view. Think, inviting someone to an event and the host is still setting up – the students will enter and no one will be present or available until August 31. For any questions, email slice_studentorgs@colostate.edu.

The Involvement Expo is one of the many ways Colorado State University students connect with involvement opportunities, specifically student organizations and service opportunities. With over 450 registered student organizations, there is limited space accommodating approximately half of our student organizations at the Involvement Expo, so if you don’t see an organization for your interest(s), visiramlink.colostate.edu for all active RSOs.  

Learn how to create, sustain, and grow a new student organization! 

Details coming soon.  

The Presidents Day Network is a workshop offered to RSO Presidents. Presidents can network with current presidents of active RSOs. The workshop includes a brief presentation by a former or current RSO president, networking activities, and refreshments. The speaker will provide insight and highlight tangible skills you can acquire in this leadership position.  

A one-day leadership development experience occurring early in fall and/or spring semesters. This retreat is designed to bring support and encourage opportunities that build relationships, foster group collaborations, and inspire creativity. Attendees can look forward to engaging with our most frequently utilized RSO resources, learning more about the support that is available, and networking with your RSO peers. 

Any leader or member of your organization is welcome to attend, and RSVP is highly encouraged for proper accommodations. 

We will not host an in-person RSO Retreat during Fall 2020 or Spring 2021. 

Occur monthly and cover a range of topics relevant to RSOs from leadership skills development to campus/community knowledge. These workshops are facilitated by SLiCE staff and other professionals. 

Fall 2020 Workshops – Details coming soon 

Hosted at least once a semester and intended to bring together RSO members, officers, advisors, and the RSO team to the SOC in a more formalized way to orient people to the space. Open houses offer refreshments, giveaways, and familiarize people with the SOC, offered materials, and equipment.  

We will not host an in-person SOC Open House during Fall 2020 visit the Student Organization Center to learn more about the resources in that space.  

This end of the year celebration honors students who have chosen leadership as their vehicle for involvement. This event includes dinner, awards, activities, recognition and entertainment. The awards are presented based on nominations received from student organization members, officers, advisors, and programs. There are several RSO Awards distributed at the event. 

Policies

The following alcohol and drug policy, with its emphasis on individual and shared responsibility, is adopted in this spirit, while at the same time fostering compliance with local, state and federal laws relating to the use of alcoholic beverages and other drugs​Permission to serve alcohol at any event occurring on University property, other than in an approved activity in a licensed premise such as the Lory Student Center, must be obtained from the Office of Risk Management and Insurance (RMI).  

Organizations requesting alcoholic beverage service for an event must complete an Alcoholic Beverage Request Form 15 business days prior to the event. For information and assistance about obtaining approvals, contact the Office of Risk Management and Insurance. 

To review the complete policy and learn of more details when serving alcohol at an RSO-sponsored event refer to the CSU Policy: Alcohol and Drugs. 

Colorado State University takes great pride in its status as a land-grant institution, created to provide access to education to all who have a desire and will to learn. In alignment with this status and in pursuit of its goal to allow all University members to realize their full potential, CSU affirms and upholds the values of diversity, equity, and inclusion.   

A bias incident is any conduct, speech, or expression, motivated in whole or in part by bias or prejudice that is meant to intimidate, demean, mock, degrade, marginalize, or threaten individuals or groups based on that individual or group’s actual or perceived identities.  

Examples of a bias related incidents include but are not limited to: 

  • A wall is defaced with anti-Semitic graffiti 
  • An employee is denied employment due to their age 
  • A staff member is intentionally misgendering a student 
  • A faculty member makes a racist joke 
  • A student is ridiculed for having a disability  
  • An international student is harassed because of their nationality 

Possible responses to bias incidents may include: 

  • A notice to the campus community about the incident to create awareness and influence change 
  • Removal of graffiti or flyers 
  • Support and assistance to affected individuals and communities 
  • Educational conversations, workshops, seminars, and trainings 
  • Referrals to relevant resources (e.g. Student Health Network) 
  • Appropriate referrals to other offices or departments (e.g., the Student Resolution Center or CSU Police Department)  

If you experience or witness a bias incident, submit an online referral linked above to alert the university. 

Rams Take Care of Rams. Hazing has no place in our student organizations or anywhere in our community. We each have a responsibility to keep our community safe and healthy for our entire Ram Family.  

Hazing includes any action that endangers the mental, physical, or emotional health or safety of a student, or which destroys or removes public or private property, for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in a group or student organization, or participating in, condoning, encouraging, requiring, or allowing an opportunity for hazing. A hazing violation may occur even when the victim expressed or implied consent. 

Support is available​:

  • Dean of Students: 970-491-5312​ 
  • Counseling Center: 970-491-6053​ 
  • After hours counselor: 970-491-7111​ 
  • Tell Someone: 970-491-1350​ 
  • CSU Police Department: 970-491-6425 (non-emergency)​ 
  • If in danger call 911.

Graphic Standards – When the time comes to consider designing and ordering shirts, or other club-themed items, consider the following when using logos and vendors. RSOs are encouraged to use CSU marks and visual branding as Core University units. ​ 

If your RSO wants to create independent organization logos, RSOs should avoid club logos incorporating any of the University’s logos or word marks, including the Ram’s Head. ​  

For more clarity, visit CSU Branding.  

Licensed Vendors – Colorado State University is the sole owner of its name, symbols, graphics and marks. Only officially licensed vendors may apply the university name, symbols, graphics and/or marks to products. To ensure all products inscribed with CSU’s name and trademarks are manufactured under fair labor conditions, CSU has adopted a code of conduct for all manufacturers licensed to use the University name and marks on apparel and other goods. ​ 

A list of licensed vendors is available at CSU Graphic Standards. 

Student organizations enjoy rights and privileges associated with official recognition by the University. ​Student Organizations can be held responsible under the Student Conduct Code similar to individual students​Colorado State University’s Student Conduct Code applies to behavior that occurs on University premises and at University-sponsored programs and activities. It also applies to off-campus behavior that adversely affects the University community’s health, safety or welfare, poses a threat to persons or property, or may damage the institution’s reputation or relationship with the greater community​.  

To learn more about the Discipline Process specific to Student Organizations, visit Student Conduct Code. 

If you are concerned about a student or employee, Tell Someone. This CSU resource can be accessed online or via phone. Referrals will be made to campus resources that can develop strategies and use resources to discreetly help students and employees who may be in distress. There may be times when you become concerned about a CSU student or university employee. People who may be experiencing an emotional difficulty or mental health illness may show specific signs that they need help. Or, odd behavior that seems unsettling or out of context, should be something also considered worth reporting – by doing so it keeps you and the campus community safer. If you believe a member of the campus community is in imminent danger to themselves or others, immediately contact CSU police by calling 911 or the department’s non-emergency number at (970) 491-6425. 

To learn of the signs (i.e. references to violence, academic performance, change in behavior, change of mood, and/or personal appearance) indicating that a student or an employee may need help, you can visit the Campus Support and Safety’s Tell Someone website. Also, the Five Dos and Don’ts for Helping Someone in Distress there. 

CSU – Tell Someone 

It is imperative that you are aware of the following University policies and procedures in how you operate and conduct your events. CSU’s Policy Library is always the location where more information can be found about the institution policies. To visit the library directly, start here CSU’s Policy Library. 

The RSO Handbook also has a summary of many polices relevant to student organizations.